The Role
The Management Assistant will organize and coordinate tasks for three Managing Directors, manage schedules, handle correspondence, and coordinate travel arrangements.
Summary Generated by Built In
Job Summary: As a Management Assistant,
you will organize and coordinate the work for three Managing Directors at Tanzania company. This role will allow you to expand your international network and thrive as a true team player.
Reports to: Managing
Directors
Job description
- Managing the agenda of the Managing
Directors.
- Organizing meetings and regularly
checking MDs calendar for any overlap meeting.
- Coordinating visitors’ programs with
the respective stakeholders in and out of Tanzania.
- Scheduling appointments with external
stakeholders.
- Receiving, recording, responding to
and filing incoming and outgoing letters.
- Proofreading, referencing and
formatting outgoing letters before MD’s signature.
- Following up on MDs on important
tasks and deadlines such as compliance reports and meetings.
- Share yearly public holiday calendar
with international management assistants and block them in the MD
calendars.
- Providing visitors (international
colleagues) schedule on a quarterly basis.
- Taking care of the (inter)national
travel arrangements for the Board in collaboration with the Administration
department in accordance with the travel policy.
- Confirming and updating MDs guest
information through InTravel database.
- Supporting SSA activities in sharing
travel programs for the breeding and commercial team in collaboration with
the Administration department. Be involved in travel reports.
- Assisting in preparing
(intern)national travel by making sure that all the necessary information
and documentation is available for further handling by the Administration
department.
- Supporting events concerning
the Administration department like
the (inter)national field days, Sabasaba and Nanenane.
Requirements
- A completed secretarial training
(Diploma) or a bachelor’s degree of Public Administration or
Communication.
- At least 7 years of relevant working
experience
- Good command of the Swahili and
English language, both spoken and written.
- Good computer literacy (MS Office, Excel, PowerPoint)
- High ethical standards
- Capable of handling sensitive and confidential information
- Reliable, honest, and trustworthy
- Ability to work under pressure and meet deadlines.
- Excellent time management skills
- Strong
attention to detail
How to Apply:
If you believe you
can clearly demonstrate your abilities to meet the criteria given above, please
submit your application letter with a detailed CV attached with relevant
academic certificates on or before 14th January 2025 with the
subject “Management Assistant” to [email protected] or submit your application via the following address
Skills Required
- A completed secretarial training (Diploma) or a bachelor's degree of Public Administration or Communication.
- At least 7 years of relevant working experience
- Good command of the Swahili and English language, both spoken and written
- Good computer literacy (MS Office, Excel, PowerPoint)
- High ethical standards
- Capable of handling sensitive and confidential information
- Reliable, honest, and trustworthy
- Ability to work under pressure and meet deadlines
- Excellent time management skills
- Strong attention to detail
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
CVPeople Tanzania is a leading provider of HR consulting and recruitment services, specializing in identifying and recruiting senior leaders and board directors to help businesses succeed.
