Mail Services Admin (Onsite-Omaha, NE)

Join Us!
Take the next step in your journey at Inspira Financial. You will help businesses and individuals thrive today, tomorrow, and into retirement. Become part of a company that is people centric and client obsessed in every interaction; a community of forward-thinking individuals focused on driving results to deliver our mission with an unwavering commitment to integrity. Join us as we strengthen and simplify the health and wealth journey -- relentlessly pursuing better outcomes for all. We believe in finding the best talent! While some roles are based at one of our office locations, remote roles can sit in any of the following states: AL, AZ, FL, GA, IA, IL, IN, MI, MN, MO, NC, NE, PA, SC, TN, TX, UT, VA and WV. Remote status and role locations are subject to change. Relocation is not provided.
Employees within a 90-minute radius of our Oak Brook, IL headquarters are required to adhere to the company in-office work guidelines of 4 days per month minimum from 10 am to 2 pm (1 of the 4 days must be a Monday or Friday).
This requirement does not apply to support specialist positions.
Don't meet every single requirement? Here at Inspira Financial, we believe there is no "perfect" candidate and want to encourage applying even if all the requirements listed aren't met. Our goal is to build an authentic workplace by valuing diversity in our candidates. We work to ensure that our team reflects the diversity of the businesses and clients we serve. We are always looking to expand our growing team with dynamic and enthusiastic individuals. If you enjoy a collaborative, fun environment that champions career development, Inspira Financial is the place for you! We look forward to receiving your application! Check out this Inspira Financial video to learn more about our company!
Inspira Financial provides health, wealth, retirement, and benefits solutions that strengthen and simplify the health and wealth journey. With more than 7 million clients, representing over $62 billion in assets, Inspira works with thousands of employers, plan sponsors, recordkeepers, TPAs, and other institutional partners -- helping the people they care about plan, save, and invest for a brighter future. Inspira relentlessly pursues better outcomes for all with our automatic rollover services, health savings accounts, emergency savings funds, custody services, and more. Learn more at inspirafinancial.com .
We have been recognized for our remarkable growth on lists such as Crain's Fast 50 and Inc. 5000, and for our outstanding workplace culture and benefits with Built In's 2025 Best Places to Work and Gallagher's 2022 Best-In-Class Employer awards.
Job Summary & Responsibilities
The Mail Services Admin will report to the Admin Services Manager in the CDB Back Office Operations department. This role is responsible for being a front-line team member in the Omaha, NE Distribution center. The role requires attention to detail needed to ensure high quality output that is free from errors.
Responsibilities:

• Starting and operating commercial-sized printers and other distribution center equipment each morning to ensure smooth workflow and minimal downtime
• Producing hard copies of letters, statements and other printed materials
• Opening, sorting, and processing incoming mail, for scanning and distribution to other departments
• Receiving and recording incoming UPS, FedEx and priority mail packages for processing
• Digitizing physical documents by scanning them into electronic formats
• Checking scanned documents for clarity, completeness, and accuracy
• Looking up accountholders in transactional databases
• Applying necessary metadata tags to documents scanned to Laserfiche
• Processing reports for bank deposits
• Assisting internal customers with their printing and scanning needs, providing guidance on best practices, and addressing any issues or concerns
• Consulting with external suppliers and equipment and print vendors as needed to ensure continuity of business
• Using specialized software for document management and scanning operations
• Complying with security protocols to protect sensitive information during scanning and printing processes
• Performing routine maintenance on printers, resolving print errors, and ensuring optimal printer performance
• Shredding sensitive documents to ensure confidentiality and secure disposal
• Performing all tasks needed to prepare documents that need to be retained for a certain period of time for secure storage at Iron Mountain
• Utilizing professional transportation for the delivery and pickup of mail
• Helping to monitor the inventory of supplies such as paper, check stock, ink, toner, envelopes and other consumables
• Other duties as assigned

Typical schedule for this position is 9 a.m. CT to 5:30 p.m. CT. Overtime as needed.
Preferred Qualifications
• 0-2 years of experience
Skills & Abilities:
• Excellent analytical skills with a proactive nature • Strong organization skills with a drive to meet deadlines • An affinity for accuracy and efficiency • Proficiency in Microsoft Excel, Word (including mail merge) and Outlook• Strong verbal and written communication skills • An aptitude for prioritization and multi-tasking • Strong collaboration skills • A drive to learn and apply new concepts quickly
Compensation & Benefits
$15.25/hr-$18.25/hr