The Role
Coordinate international airfreight exports and imports, including booking shipments, scheduling pickups, tracking deliveries, preparing customs and shipping documents, and managing chemical compound shipments. Collaborate with customs agents, freight forwarders, banks, accounts, procurement, scientists, and management. Maintain shipment records, upload documentation to SharePoint, generate reports, negotiate freight rates, monitor regulatory changes, and improve logistics processes, efficiency, cost control, and risk mitigation.
Summary Generated by Built In
Responsibilities:
1. Coordinate and manage all aspects of airfreight logistics operations for exports and imports, with a primary focus on shipments handled by DHL and other freight forwarders.
2. Book shipments with My DHL for outbound shipments and schedule pickups, tracking the %shipments until they reach the destination.
3. Send documents to customs agents for all inbound chemical compounds to file the checklist and facilitate duty payments.
4. Prepare and process all necessary documentation for air freight shipments, including airwaybills, commercial invoices, packing lists, and other required paperwork.
5. Monitor shipment status and track the movement of goods throughout the air freight process, proactively addressing any issues or delays to ensure on-time delivery.
6. Coordinate with internal stakeholders, including scientists, procurement, and management, to facilitate smooth logistics operations and optimize supply chain efficiency.
7. Generate internal reports for all inbound and outbound shipments and ensure that all documentation is uploaded to SharePoint.
8. Collaborate with ICEGATE, customs agents, accounts, forwarders, and banks to explore new approaches or address work-related inquiries as requested by management.
9. Negotiate rates and contracts with DHL and freight forwarders to secure competitive pricing and service agreements for air freight shipments.
10. Maintain accurate records of air freight shipments, including shipment details, documentation, and related expenses, to support reporting and analysis activities.
11. Stay updated on industry trends, regulatory changes, and best practices in air freight logistics, particularly in handling chemical compounds and samples (hazardous, perishable, etc.).
12. Identify opportunities for process improvement and optimization within the air freight logistics operations to enhance efficiency, reduce costs, and mitigate risks.
1. Coordinate and manage all aspects of airfreight logistics operations for exports and imports, with a primary focus on shipments handled by DHL and other freight forwarders.
2. Book shipments with My DHL for outbound shipments and schedule pickups, tracking the %shipments until they reach the destination.
3. Send documents to customs agents for all inbound chemical compounds to file the checklist and facilitate duty payments.
4. Prepare and process all necessary documentation for air freight shipments, including airwaybills, commercial invoices, packing lists, and other required paperwork.
5. Monitor shipment status and track the movement of goods throughout the air freight process, proactively addressing any issues or delays to ensure on-time delivery.
6. Coordinate with internal stakeholders, including scientists, procurement, and management, to facilitate smooth logistics operations and optimize supply chain efficiency.
7. Generate internal reports for all inbound and outbound shipments and ensure that all documentation is uploaded to SharePoint.
8. Collaborate with ICEGATE, customs agents, accounts, forwarders, and banks to explore new approaches or address work-related inquiries as requested by management.
9. Negotiate rates and contracts with DHL and freight forwarders to secure competitive pricing and service agreements for air freight shipments.
10. Maintain accurate records of air freight shipments, including shipment details, documentation, and related expenses, to support reporting and analysis activities.
11. Stay updated on industry trends, regulatory changes, and best practices in air freight logistics, particularly in handling chemical compounds and samples (hazardous, perishable, etc.).
12. Identify opportunities for process improvement and optimization within the air freight logistics operations to enhance efficiency, reduce costs, and mitigate risks.
Requirements
Qualifications:
Bachelor’s or master’s degree
Skills Required
- Bachelor's or master's degree
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Volochem Inc. provides reagents, fine chemicals, medicinal chemistry building blocks, and small-molecule synthetic services for pharmaceutical and biotechnology companies. Its offerings include research compounds, custom synthesis, medicinal chemistry support, scale-up, sourcing, and project- or FTE-based engagements. The company serves synthetic organic chemists, life-science researchers, medicinal chemistry teams, and pharmaceutical R&D organizations from operations in the United States and India.
