Department
Logistics / Packing & Shipments
Position Summary
Manage end-to-end Export, Import, and Domestic Logistics operations for project shipments, valves, spares, and engineered products. Ensure timely shipment execution, regulatory compliance, freight optimization, customs clearance, documentation accuracy, and coordination with customers, freight forwarders, customs brokers, transporters, warehouses, and internal stakeholders.
Key Responsibilities
Export Logistics Management
- Manage end-to-end export shipments by Air, Sea, Courier, and Multimodal transportation.
- Coordinate shipment bookings with freight forwarders and shipping lines.
- Review and approve export documentation including:
- Commercial Invoice
- Packing List
- Shipping Bill
- LUT
- Certificate of Origin
- Fumigation Certificate
- End User Declaration
- SCOMET related documents
- Monitor shipment milestones from cargo pick-up until customer delivery.
- Ensure compliance with customer-specific and country-specific export requirements.
Import Logistics & Customs Clearance
- Coordinate international imports and monitor shipment status.
- Review BOE checklists and customs documentation.
- Support EOU, IGCR, duty exemption and bonded import processes.
- Liaise with customs brokers and freight forwarders for customs queries, OOC, BOE filing, and cargo delivery.
- Ensure timely clearance to avoid demurrage, detention, and storage charges.
Freight Forwarder & Vendor Management
- Evaluate freight quotations and transit time options.
- Negotiate freight rates and service conditions.
- Manage relationships with logistics service providers.
- Track logistics provider performance.
- Resolve operational escalation and shipment exceptions.
- Support RFQ activities and logistics cost optimization initiatives.
Shipment Planning & Execution
- Plan shipment schedules based on project requirements.
- Coordinate cargo readiness, vehicle arrangement, and transporter deployment.
- Monitor container stuffing, trailer loading, e-seal management, and cargo securing activities.
- Ensure shipment movements meet customer delivery commitments.
- Coordinate urgent and critical project shipments.
Documentation & Compliance
- Review shipping checklists before customs filing.
- Maintain accurate shipment records and logistics documentation.
- Ensure GST, IEC, E-Way Bill, and customs compliance requirements are fulfilled.
- Verify shipping documents before cargo dispatch.
- Support audits related to EXIM and logistics operations.
Stakeholder Coordination
- Act as a central point of contact between:
- Customers
- Project Teams
- Purchasing
- Manufacturing
- Packing & Shipping
- Finance
- Freight Forwarders
- Customs Brokers
- Communicate shipment status, delays, risks, and action plans.
- Escalate critical issues to management and drive closure.
KPI Ownership
- On-time Shipment Dispatch
- On-time Delivery Performance
- Freight Cost Savings
- Customs Clearance Lead Time
- Documentation Accuracy
- Logistics Compliance Adherence
- Freight Forwarder Performance
- Customer Satisfaction
- Reduction of Detention/Demurrage Costs
Required Competencies
- Export & Import Operations
- Customs Procedures
- Freight Forwarding Management
- EXIM Documentation
- Project Logistics
- Transportation Management
- Vendor Management
- SAP/ERP Knowledge
- Cost Optimization
- Negotiation Skills
- Team Leadership
- Stakeholder Management
- Problem Solving & Risk Management
Preferred Experience
- 8-10 years in Logistics, EXIM, Freight Forwarding, or Supply Chain Operations.
- Experience in Engineering, Manufacturing, Valve, Oil & Gas, EPC, or Industrial Equipment industries.
- Strong understanding of Air Freight, Ocean Freight, Customs Clearance, EOU, and Export Compliance processes.
Key Skills Required – Logistics Process (Export, Import, EXIM & Domestic Logistics)
1. EXIM & Trade Compliance
- Export and Import Operations
- Customs Regulations & Procedures
- DGFT, FEMA, GST, LUT Compliance
- Shipping Bill & Bill of Entry (BOE) Management
- SCOMET and Regulatory Documentation
- Incoterms 2020 Knowledge
- International Trade Compliance
2. Logistics & Freight Management
- Air Freight Operations
- Ocean Freight Operations
- Domestic Transportation Management
- Freight Forwarder Coordination
- Shipping Line & Carrier Management
- Project Cargo Logistics
- Container Planning & Shipment Execution
- Warehouse and Distribution Coordination
3. Documentation Management
- Commercial Invoice & Packing List Review
- Certificate of Origin Management
- BL / AWB Documentation
- Customs Clearance Documentation
- E-Way Bill Processing
- Documentation Accuracy & Compliance Control
- Audit Documentation Management
4. Planning & Project Management
- Shipment Scheduling
- Cargo Readiness Planning
- Delivery Tracking & Monitoring
- Risk Assessment & Mitigation
- Critical Shipment Management
- Project Logistics Coordination
- KPI Monitoring & Reporting
5. Commercial & Cost Management
- Freight Cost Analysis
- RFQ Evaluation & Vendor Selection
- Rate Negotiation
- Budget Management
- Logistics Cost Optimization
- Demurrage & Detention Control
- Savings Initiative Management
6. Systems & Digital Skills
- SAP / ERP Knowledge
- Microsoft Excel (Advanced)
- Shipment Tracking Systems
- Logistics Reporting & Analytics
- ODeX and Port Community Systems
- Digital Documentation Management
7. Leadership & People Skills
- Team Leadership
- Coaching & Mentoring
- Performance Management
- Team Coordination
- Resource Planning
- Decision Making
- Conflict Resolution
8. Business & Communication Skills
- Stakeholder Management
- Customer Relationship Management
- Vendor Relationship Management
- Negotiation Skills
- Cross-functional Coordination
- Effective Communication
- Escalation Management
9. Personal Competencies
- Problem Solving
- Analytical Thinking
- Attention to Detail
- Accountability
- Time Management
- Proactive Approach
- Result Orientation
- Continuous Improvement Mindset
Executive Summary for JD
Core Competencies: EXIM Operations | Customs Compliance | Freight & Transportation Management | Export & Import Documentation | Project Logistics | Cost Optimization | Vendor Management | SAP/ERP | Team Leadership | Stakeholder Management | Negotiation | Problem Solving | Continuous Improvement.
Skills Required
- 8-10 years of experience in logistics, EXIM, freight forwarding, or supply chain operations
- Experience with export and import operations
- Knowledge of customs procedures and customs clearance
- Experience managing freight forwarders and logistics service providers
- Experience with EXIM documentation and international trade compliance
- Experience with project logistics and transportation management
- SAP or ERP knowledge
- Cost optimization and freight cost analysis experience
- Negotiation, vendor management, and stakeholder management skills
- Team leadership and coordination skills
- Problem solving and risk management skills
- Strong understanding of air freight, ocean freight, customs clearance, EOU, and export compliance processes
- Experience in engineering, manufacturing, valve, oil and gas, EPC, or industrial equipment industries
- Knowledge of DGFT, FEMA, GST, LUT, SCOMET, Incoterms 2020, shipping bills, and bills of entry
- Advanced Microsoft Excel and logistics reporting skills
What We Do
Valmet is the leading global developer and supplier of process technologies, automation and services for the pulp, paper and energy industries. We aim to become the global champion in serving our customers. Valmet's strong technology offering includes pulp mills, tissue, board and paper production lines, as well as power plants for bioenergy production. Our advanced services and automation solutions improve the reliability and performance of our customers' processes and enhance the effective utilization of raw materials and energy. Valmet's net sales in 2019 were approximately EUR 3.5 billion. Our more than 13,000 professionals around the world work close to our customers and are committed to moving our customers' performance forward - every day. Valmet's head office is in Espoo, Finland and its shares are listed on the Nasdaq Helsinki.
