Logistics Coordinator

Logistics Coordinator

Department: Purchasing | Reports To: Procurement Manager | Location: Kansas City 

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About GENESYS 

 
GENESYS is a leading international full-service solutions strategist, general contractor, design-builder, construction manager, and Engineer-Procure-Construct (EPC) company, sought out by manufacturers and industrial processors globally. We exist to solve big problems, specializing in custom automation by engineering and designing complex, integrated production systems and machinery across industries. 

Our team combines field-tested expertise with cutting-edge technology to develop innovative solutions that improve quality, increase efficiency, and drive measurable ROI. With a dedicated team of in-house engineers, designers, machinists, and millwrights, supported by a 200,000 sq. ft. manufacturing facility, we manage projects from design through installation entirely in-house. Whether it’s a single component or a one-of-a-kind machine, GENESYS has the tools, talent, and technology to build it. 

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Position Overview 

The Logistics Coordinator plays a key role in supporting the daily operations of GENESYS Systems Integrator’s shipping and logistics functions. This position is responsible for coordinating domestic and international shipments, managing shipping documentation, monitoring freight in transit, and serving as the primary point of contact between carriers, brokers, and internal teams.

Unlike the hands-on millwright team that handles physical loading, unloading, and receiving, the Logistics Coordinator specializes in the administrative and coordination side of logistics—ensuring that scheduling, documentation, and communication run smoothly, cost-effectively, and in compliance with all regulatory requirements.

The ideal candidate will be detail-oriented, highly organized, and experienced in freight coordination and international shipping documentation. This office-based role allows the shipping team to focus on operational execution while the Logistics Coordinator ensures accuracy, efficiency, and on-time delivery.

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Essential Duties and Responsibilities 

• Schedule and coordinate domestic and international shipments through freight brokers, carriers, and third-party logistics providers.
• Prepare and process shipping documentation (bills of lading, customs declarations, certificates of origin, and other international paperwork).
• Track and monitor shipments, update ERP and tracking systems, and proactively communicate timelines, delays, or risks to stakeholders.
• Act as liaison between brokers, carriers, and the shipping/receiving team to resolve delivery issues, delays, damages, or discrepancies.
• Assist with freight claims and follow through to resolution in a timely manner.
• Review, reconcile, and approve freight invoices to ensure cost accuracy and alignment with contracts.
• Support compliance with international trade regulations, including import/export laws, customs requirements, and proper record-keeping.
• Maintain accurate shipment records and audit documentation to meet company and regulatory standards.
• Analyze freight spend, delivery performance, and carrier efficiency; recommend cost-saving measures and process improvements.
• Support vendor management by building relationships with carriers and brokers to negotiate rates and improve service levels.
• Provide administrative and logistics support to the shipping department, allowing millwright staff to focus on operational execution.
• Contribute to continuous improvement efforts within the logistics function, including reporting KPIs and identifying opportunities for efficiency.
• Promote and follow company safety and compliance policies related to logistics activities.

What Makes You a Great Fit  

• High school diploma or equivalent required; Bachelor’s degree in Supply Chain, Business, or related field preferred.
• 1–3 years of experience in logistics, freight coordination, or shipping (manufacturing or industrial sector preferred).
• Strong organizational skills with the ability to manage multiple shipments, schedules, and documents simultaneously.
• Excellent written and verbal communication skills for working with brokers, carriers, and cross-functional teams.
• Familiarity with international shipping procedures, customs documentation, and Incoterms preferred.
• Proficiency in Microsoft Office Suite, particularly Excel; ERP system experience strongly preferred.
• Demonstrated attention to detail, accuracy, and proactive problem-solving skills.
• Ability to thrive in a fast-paced, deadline-driven environment.

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What We Offer 

• Competitive salary based on experience and qualifications 

• Medical, Dental, Vision, Disability (STD/LTD), and Life Insurance (Voluntary Critical and Accidental Insurance) 

• 401(k) 

• Paid Time Off 

• Support for continuing education and professional development 

• Exposure to complex, large-scale projects and industry-leading engineering teams 

• A collaborative and innovative work environment within a growing company 

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Equal Employment Opportunity Statement 

We are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other protected status in accordance with applicable federal, state, and local laws. We celebrate diversity and are committed to fostering a workplace where everyone can thrive. 

GENESYS expressly prohibits any form of workplace discrimination or harassment based on any of the aforementioned characteristics. We are dedicated to promoting a diverse and inclusive workplace, and we welcome and encourage individuals from all backgrounds to join our team. If you need assistance or accommodation in the application process, please contact GENESYS’s Human Resources Department at [email protected].