The Role
Coordinates travel, accommodation, mission documentation, workshops, trainings, meetings, field visits, and events. Serves as the logistics contact for project teams, resolves operational issues, manages invoices and records, supports quotations and supplier coordination, tracks deliveries, and maintains calendars, purchase records, and filing systems. Works with procurement, finance, and project teams to ensure budget alignment, procedural compliance, audit readiness, and process improvements.
Summary Generated by Built In
This is a remote position.
Responsibilities:
● Coordinate travel, accommodation, transfers and mission documentation for experts, project teams and authorised participants.
● Organise workshops, trainings, meetings, field visits and events, including venues, catering, transport, equipment and on-site support.
● Serve as the logistics contact for experts and project teams; communicate arrangements and resolve operational issues.
● Collect, verify, file and archive invoices, bookings, attendance sheets, travel records and other documents for payment, audits and reporting.
● Support simple logistics and office purchases by obtaining quotations, coordinating suppliers, tracking deliveries and maintaining supplier records.
● Coordinate with procurement, finance and project teams to ensure budget alignment, procedural compliance and complete documentation.
● Maintain mission calendars, event trackers, purchase records and filing systems; contribute to reports and process improvements.
Requirements
Requirements:
● Bachelor’s degree in logistics, administration, business, tourism, event/project management or a related field.
● At least 2–3 years of relevant experience in logistics, travel or mission coordination, event organisation, administration or project support.
● Knowledge of supplier coordination, basic procurement, expense documentation, filing and audit-readiness; international cooperation or donor-funded project experience is an advantage.
● Proficiency in Microsoft Word, Excel and shared filing systems; strong organisation, attention to detail, communication, prioritisation and problem-solving skills.
● Good written and spoken English; French is an advantage.
Benefits
What we offer:
● Competitive Salary Package: Receive a pay package that matches your skills and experience.
● Vacation and Sick Leave credits: Enjoy vacation and sick leave credits to maintain work-life balance.
● Health Coverage: Get medical, dental, and vision insurance for you and your dependents.
● Government-Mandated Benefi ts: Full coverage of all statutory benefi ts like SSS, PhilHealth, and Pag-IBIG.
● Learning Opportunities: Access training, certifi cations, and mentorship to grow your career.
● Team Engagement: Join team-building activities and wellness programs.
● Modern Tools: Use the latest technology to excel in your role.
● Career Growth: Clear paths for promotion and professional development.
● Inclusive Culture: Be part of a diverse, supportive, and collaborative global team.
Skills Required
- Bachelor's degree in logistics, administration, business, tourism, event or project management, or a related field
- At least 2-3 years of relevant experience in logistics, travel or mission coordination, event organization, administration, or project support
- Knowledge of supplier coordination, basic procurement, expense documentation, filing, and audit readiness
- Proficiency in Microsoft Word, Microsoft Excel, and shared filing systems
- Strong organization, attention to detail, communication, prioritization, and problem-solving skills
- Good written and spoken English
- French language proficiency
- Experience with international cooperation or donor-funded projects
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The Company
What We Do
iScale Solutions is a full-service outsourcing company providing staff augmentation, IT services, business process outsourcing, digital marketing, creative solutions, and managed IT support.
