Trueline, representing a nationally recognized Am Law firm with a strong commercial litigation practice, is seeking a Legal Administrative Assistant to join its litigation team in Chicago, IL. This is an excellent opportunity for an experienced legal support professional who thrives in a fast-paced environment, enjoys supporting busy litigators, and takes pride in delivering exceptional client service while managing complex administrative responsibilities.
What You'll Do as the Legal Administrative Assistant:
- Provide day-to-day administrative support to a team of commercial litigation attorneys
- Draft, edit, proofread, and format legal documents, correspondence, and court filings
- Prepare and electronically file documents in state and federal courts
- Maintain and organize electronic case files using document management software
- Review court orders and pleadings and coordinate docketing requests
- Manage attorney calendars, schedule meetings, conference calls, and travel arrangements
- Process time entries, assist with billing, expense reports, and accounts receivable activities
- Open and close client matters, prepare engagement documents, and assist with conflict checks
- Coordinate incoming mail, correspondence, and other administrative workflows
- Serve as a dependable resource to attorneys and team members while meeting critical litigation deadlines
Must-Haves as the Legal Administrative Assistant:
- 3-5 years of experience supporting attorneys in a law firm environment
- At least 3 years of civil litigation experience involving state and federal courts
- Experience with electronic court filing systems
- Advanced proficiency with Microsoft Word, Excel, and PowerPoint
- Strong organizational skills with exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities in a deadline-driven environment
- Professional demeanor and commitment to outstanding client service
Nice-to-Haves as the Legal Administrative Assistant:
- Experience with NetDocuments, NetDocs, or similar document management systems
- Familiarity with legal docketing software
- Experience supporting commercial litigation attorneys
- Knowledge of legal billing and time entry processes
- Experience preparing engagement letters and handling new matter intake
Our Client Offers:
- Competitive salary of $70,000-$100,000 based on experience
- Merit-based compensation growth opportunities
- Comprehensive healthcare benefits
- Retirement savings program
- Paid time off
- Opportunity to work with a highly respected national litigation team
- Collaborative, team-oriented culture
- Opportunities to participate in pro bono and community service initiatives
- Long-term career growth within a stable, nationally recognized law firm
Skills Required
- 3-5 years of experience supporting attorneys in a law firm environment
- At least 3 years of civil litigation experience involving state and federal courts
- Experience with electronic court filing systems
- Advanced proficiency with Microsoft Word, Excel, and PowerPoint
- Strong organizational skills with exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities in a deadline-driven environment
- Professional demeanor and commitment to outstanding client service
- Experience with NetDocuments, NetDocs, or similar document management systems
- Familiarity with legal docketing software
- Experience supporting commercial litigation attorneys
- Knowledge of legal billing and time entry processes
- Experience preparing engagement letters and handling new matter intake
What We Do
Who are we? As an independent, full-service marketing and consulting business based in Portland, Maine, we provide strategy, content and design for businesses, nonprofits and individuals in Maine and throughout the world. What do we do? Everything we do revolves around ROI—improving your bottom line. Through a rock-solid communication and branding strategy, we show you how to support and engage your employees, build your workforce, find new clients and support existing business. Here’s a snapshot of our services: Strategy: Branding and rebranding; mission statement; search engine optimization (SEO) and search engine results page (SERP); hiring and retention; fundraising; communicating with board members; personal branding (for executives); events and PR; advertising campaigns; product launches; social media campaigns and management. Design: Websites; logos; promotional material (digital and print); event guides; employee photos; drone video footage; custom magazines; advertisements. Content: Website text; speeches and keynotes; promotional text; employee bios; custom articles; social media posts; newsletters and internal emails; corporate reports. Custom Publishing: Vanguard, Equity, Toggle, Blueprint, Vision, Terra Firma What’s our mission? We want to help you solve real challenges—like growing your business, hiring and retaining employees, fundraising and keeping existing business. Our mission is to do this with honesty and integrity. Authenticity—it’s a good look on you. Why do we do this? We want to reimagine marketing. We want it to be less about the perfect image, and more about using good communication and branding as a way to engage with your employees and clients in successful and lasting relationships. Ultimately, we believe this approach will create a world where people come before profit, where the environment is respected and given back to, and where good business is synonymous with the best intentions.
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