Legal Support Assistant

Department: Unassigned

About Us:

Ballard Spahr is a renowned national law firm with 600 lawyers and more than 500 business professionals and paralegals across 15 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

We are seeking an entry-level Legal Support Assistant (LSA) to support the Legal Administrative Assistant (LAA) teams Firm wide by performing a variety of legal and administrative duties and working on multiple assignments, work processes, and projects. This position is remote if located in close proximity to one of our offices. The shift being considered for this role is Monday – Friday 9:00 AM – 6:00 PM ET, (40 hours a week). Hours will be different during training.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Support Assistant Firm wide your responsibilities include but are not limited to:

• Preparing mailings, filing documents (physical and electronic), creating and updating pleadings, entering time, and processing narrative edits.

• Preparing check requests, submitting expense reports, coordinating conference room services, and travel requests.

• Preparing and formatting correspondence and documents, converting PDFs to Word documents, conducting blackline/redline documents and assisting with preparing closing/hearing binders.

• Reviewing, editing and invoicing of proformas, running monthly reports and pulling documents from the Court or Recorder website.

What We’re Looking For:  

• Growth Mindset: Agile, self-motivated and highly collaborative with a passion for continuous learning and problem-solving.

• Initiative: Develop a thorough understanding of firm and practice specific administrative processes, procedures and information technology systems.

• Communication: Strong verbal and written communication abilities.

• Detail-oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Judgement and Problem Solving Skills: Think strategically, giving careful attention to detail.

• Teamwork: Demonstrated flexibility with responding to daily workflow demands.

Required Experience:

Previous experience working in a legal environment or professional services firm preferred. Top-notch accuracy, spelling, grammar and proofreading skills are needed to prepare and process correspondence and documents. Superior organizational skills, strong attention to detail and interpersonal skills required. Technical proficiency at the intermediate level with Microsoft Office 2016 and a level of ability to obtain a comfort level with firm systems and applications. Building constructive and collaborative working relationships and demonstrated flexibility is vital.

Ballard Spahr offers an excellent benefits package which includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. The salary range for this position is from $50,000 - $60,000 depending upon experience and location.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm.  Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.

The firm is not accepting resumes from search firms for this position.

Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.