The Legal Operations Specialist provides operational, administrative, analytical, and project support for the Legal Department, with primary responsibility for legal invoice management, vendor coordination, and legal systems administration. Oversees day‑to‑day Legal Operations activities and serves as a key contributor to initiatives involving legal technology, reporting, procedure development, and process improvement. Partners with Legal Department attorneys and staff, as well as other internal and external stakeholders, to ensure accurate billing and data, efficient workflows, and effective use of legal technology.
Essential Functions
- Performs daily Legal Operations administrative and operational support activities
- Supports invoice processing, including review, coding, routing, accrual tracking, and issue resolution with outside counsel and vendors
- Maintains and administers the legal matter management and invoicing system, ensuring accurate matter, vendor and financial data
- Assists with configuration, implementation, testing, documentation, and training for legal systems and technology
- Develops and maintains analytical reports and dashboards to support Legal Operations metrics and provides ad hoc analysis support to support strategic decision making and cost management
- Identifies process improvement opportunities and supports implementation efforts
- Assists with developing and maintaining applicable procedure/process documentation
- Ensures accuracy and integrity of data used for reporting and decision‑making
- Collaborates with Accounting, Supplier Management, Corporate Technology and other business units as needed and serves as a point of contact for outside counsel billing and administrative matters
Knowledge, Skills & Abilities
- Strong analytical and problem‑solving skills with ability to interpret financial and operational data
- Ability to lead assigned initiatives and manage competing priorities
- Proficiency with Excel; experience with reporting tools such as Power BI preferred
- Effective written and verbal communication skills
- Strong attention to detail and confidentiality
Education & Experience
- Bachelor’s degree required, or equivalent experience
- Minimum 3 years of relevant experience in legal operations, analytics, project support, or a related corporate environment
Reporting Relationship
- Reports to: Legal Operations Manager
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Skills Required
- Bachelor's degree or equivalent experience
- Minimum 3 years relevant experience in legal operations, analytics, project support, or related corporate environment
- Experience with legal invoice processing, review, coding, routing, accrual tracking, and issue resolution
- Experience maintaining and administering legal matter management and invoicing systems
- Proficiency with Excel
- Experience with reporting tools such as Power BI
- Strong analytical and problem-solving skills with ability to interpret financial and operational data
- Effective written and verbal communication skills
- Strong attention to detail and ability to handle confidential information
- Ability to lead initiatives and manage competing priorities
MidFirst Bank Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about MidFirst Bank and has not been reviewed or approved by MidFirst Bank.
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Healthcare Strength — Health, dental, and vision coverage are available to eligible full‑time and part‑time employees, with company‑paid long‑term disability and an EAP included. Medical plans through Blue Cross Blue Shield and wellness incentives that can lower premiums are highlighted.
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Retirement Support — A company 401(k) match with a clear formula and a defined vesting schedule provides meaningful retirement support. Eligibility and enrollment timing are specified, reinforcing predictable access to the plan.
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Leave & Time Off Breadth — Paid vacation, paid sick leave, and paid holidays are emphasized, with a paid community service day also referenced. Time‑off offerings are portrayed as generous across materials.
MidFirst Bank Insights
What We Do
MidFirst Bank occupies a rare position within the banking industry. With $41.2 billion in assets, MidFirst Bank is the largest privately owned bank in the country. This combination of size and private ownership provides our customers with a special brand of banking. MidFirst Bank offers a full range of personal, commercial, trust, private banking and mortgage banking products and services. MidFirst is a strong commercial real estate lender and a major servicer of mortgage loans nationally. As a private business ourselves, we understand the unique needs of each business community we serve at each of our locations in Arizona (Phoenix), California (Los Angeles, Orange County, Santa Barbara, San Diego), Colorado (Boulder, Denver, Edwards, Fort Collins), Nevada (Las Vegas), Oklahoma (Oklahoma City, Tulsa, Western Oklahoma), Texas (Dallas, Houston, San Antonio) and Utah (Salt Lake City). Additionally, MidFirst Bank has commercial lending offices in Atlanta, Chicago, Nashville, New York City, Orlando, Raleigh and Southern California. We serve Southern California through 1st Century Bank, a division of MidFirst Bank. We also operate MidFirst Business Credit as a subsidiary of MidFirst Bank. MidFirst Bank provides services that compete with larger banks, while the people and culture truly define the MidFirst Bank difference. MidFirst provides exceptional financial and deeply committed customer service. Team members are loyal in their character, loyal in their personal commitment to customers, and loyal to always doing the right thing. MidFirst customers can always count on working with thoughtful, intelligent, honest professionals who are true to their financial goals. MidFirst Bank is a strong supporter of the communities they serve, investing time and money in important educational, charitable and civic organizations. Copyright © 2025 MidFirst Bank. All rights reserved. Member FDIC. Equal Housing Lender.
