Legal Administration & Billing Executive (Law Firm)

• Location: Ho Chi Minh City, Vietnam
  
• Employment Type: Full-time
  

Joining the team as a Billing and Legal Administration Executive, you will act as a central coordinator managing financial tracking and administrative functions. You will ensure the smooth operational workflow of the firm by working closely with the Managing Partner, lawyers, and business support teams.

• Assist with billing coordination and the monthly billing process, including preparing debit notes for Partner review.
  

• Coordinate with lawyers regarding time entries, disbursements, and billing information, ensuring the timely issuance of invoices.
  

• Assist with tracking receivables, payment status, client billing queries, and general finance administration.
  

• Support onboarding logistics for new staff and coordinate with vendors regarding office supplies.
  

• Provide administrative and secretarial support to Partners and lawyers, including scheduling meetings and formatting legal documents/correspondence.
  

• Assist with organizing internal events, training sessions, and administrative support for business development initiatives.
  

• Excellent written and verbal communication skills in English (Crucial for direct collaboration with international Partners).
  

• Bachelor's degree in Business Administration, Finance, Law, Accounting, or a related field with a strong academic record.
  

• 2-3 years of experience in billing, accounting, or administrative/legal secretarial work, preferably within a law firm or professional services environment.
  

• Experience with the preparation of bills is a strong advantage.
  

• Proficiency in Microsoft Office applications, including Word, PowerPoint, and Excel.
  

• Proactive and direct communication style; ability to handle clarifications and resolve issues in real-time without relying heavily on third parties.
  

• Strong organizational and multitasking skills with exceptional attention to detail.
  

• Ability to work independently, manage multiple deadlines, and maintain strict confidentiality.
  

• Competitive salary and benefits, including private health insurance.
  

• A dynamic and professional working environment within an international law firm.
  

• Exposure to a broad range of operational, administrative, and legal support work.
  

• A collaborative team culture with opportunities for professional development and long-term career progression.
  

Send your updated resume to [email protected] 

For more details, contact:
Ngoc Tran (Ta Hy) - Recruitment Consultant
Email: [email protected]
Phone/Zalo: (+84) 945 555 790