Section 1: Position Summary
The Legal Operations Coordinator is a critical role responsible for enhancing efficiency and effectiveness of a variety of operational duties designed to ensure the smooth functioning of legal processes while upholding operational excellence and maintaining compliance with internal policies and legal and regulatory requirements.
Primary responsibilities include collaborating with internal stakeholders, assisting in the finalization and execution of contracts, legal records administration, and providing other legal operations support to the legal group. This position contributes significantly to the overall success of legal operations at Ascensus by incorporating a proactive approach and meticulous attention to detail.
Section 2: Job Functions, Essential Duties and Responsibilities
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Route contracts and other legal documents for execution, cross-check and validate contract information, and ensure proper storage post-execution
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Organize, migrate, and store contracts and other legal documents within SaaS business systems
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Update and maintain legal records within SaaS business systems
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Act as a backup to administrator of legal operations software
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Understand business processes and provide practical, actionable advice and support to internal clients
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Effectively respond to information requests from internal clients and send regular reminders
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Follow Standard Operating Procedure (SOP) manuals and assist in drafting new SOPs
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Work well independently while under pressure in a fast-paced, dynamic environment with a high degree of responsiveness
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Interacts effectively with all levels of management and staff
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Assist with other tasks and projects as assigned, demonstrating flexibility and willingness to contribute to the legal group’s success
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Regular, reliable and punctual attendance
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Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients
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Core Values of People Matter, Quality First and Integrity Always® are visible in actions on a day to day basis showing support of our organizational culture
Supervision
N/A
Section 3: Experience, Skills, Knowledge Requirements
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Baccalaureate degree or equivalent experience in a related field
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Minimum 2 years of experience working with contracts and corporate business systems/SaaS platforms
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Proficient knowledge of Microsoft Word, Outlook, and Teams, eSignature platforms, and electronic records storage
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Strong computer skills with an interest in technology/automation
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Excellent organizational skills, attention to detail, and ability to proofread
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Operates with a high level of integrity and accountability
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Ability to work autonomously, yet also take direction from legal group leaders
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Strong problem-solving, critical thinking, and analytical skills
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Works quickly and effectively, managing time and resources to meet deadlines and objectives
We are proud to be an Equal Opportunity Employer
Be aware of employment fraud. All email communications from Ascensus or its hiring managers originate from @ascensus.com or @futureplan.com email addresses. We will never ask you for payment or require you to purchase any equipment. If you are suspicious or unsure about validity of a job posting, we strongly encourage you to apply directly through our website.
Top Skills
What We Do
Ascensus helps millions of people save for what matters—retirement, education, and healthcare. We’re also one of the savings plan industry’s leading providers of outsourced services. Our technology, market insights, and business knowledge enhance the growth and success of our partners, their clients, and savers.
Ascensus is the largest independent recordkeeping services provider, third-party administrator, and government savings facilitator in the United States. For more information, visit ascensus.com.
