You will be responsible for overseeing the general administrative functions. Your duties will include assisting the in-house attorneys with all organizational tasks by ensuring a high level of organizational efficiency, communication, record keeping and coordination between all departments.
Responsibilities:
As part of the legal team, you will strongly support the legal department organizationally.
Administrative support for the internal legal department
Participation in the preparation of project coordination plans with timelines for the legal department and timely collection of stakeholder reports on this specific project
Organization of the daily office routine, in particular completion of general office tasks (filing, noting and reminding of deadlines, correspondence)
Receiving, forwarding and responding to phone, fax, email and Jira ticket requests
Processing incoming and outgoing emails via the legal department's email address
Filing and managing documents
Maintaining accurate records and documentation
Communicating and working closely with outside counsel (independently forwarding tasks)
Formatting contracts and other documents
Requirements:
Successfully completed commercial training and professional experience as a team assistant/office manager
Excellent written and spoken German and English, knowledge of Russian is an advantage
Very good knowledge of MS Office and all Google tools
Knowledge of Jira is an advantage
Independent and structured way of working
Professional manners, friendly and engaging demeanor
Organizational talent, careful and structured way of working
High level of reliability and a responsible, independent way of working
What we offer:
Competitive salaries based on your professional experience
Fast growing international company with stable employment
Annual vacation of 30 days and 1 additional day off on your birthday
Mental Wellbeing Program – providing you and your immediate family members with free and confidential mental and physical health support services for a wide range of personal and work-related issues.
AUTODOC Corporate Discount to order parts for their own use at special discounted rates
Retail discounts of up to 75% on travel, technology, fashion and much more
Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e-learning platform) and coaching
Free English and German language classes
Flexible working hours and hybrid work
Referral Program with attractive incentives
Company pension scheme (Betriebliche Altersvorsorge mit Allianz)
We celebrate diversity and are committed to building teams that represent a variety of backgrounds, perspectives and skills. All employment is decided on the basis of qualifications, merit and business need.
AUTODOC does not accept unsolicited CVs from recruiters or employment agencies in response to the AUTODOC Careers page or an AUTODOC social media post. Any legal offering in this regard as well as any Terms and Conditions of recruiters or employment agencies are expressly rejected by AUTODOC. AUTODOC will not consider or agree to payment of any referral compensation or recruiter fee relating to these unsolicited CVs. AUTODOC explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency.
Join us today and let’s create a success story together!
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What We Do
At AUTODOC, our vision is to become the leading tech ecosystem in the automotive industry, seamlessly connecting all facets of the automotive aftermarket. Founded in Berlin in 2008, AUTODOC has developed into one of the most exciting e-commerce companies in Europe in a remarkably short period. Today, we are the leading online retailer for vehicle spare parts and accessories in Europe. With a team of over 5,000 employees from more than 50 nations, we’re growing fast and transforming rapidly. From logistics and customer service to product, tech, and data—AUTODOC is powered by a highly international, agile workforce that drives digitalisation and operational excellence at every level. Join us as we build the future of automotive e-commerce. Catch the ride with AUTODOC.
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