Legal Executive Assistant (Finance)

We are currently seeking a highly organised Legal Executive Assistant (LEA) with previous experience to join our Finance team in the London office supporting 1 Partner and approx. 8 Associates. You’ll provide an efficient and effective range of administrative and LEA support to assigned attorneys within the team, ensuring seamless day-to-day operations.

JOB RELATIONSHIPS:

• Building and maintaining strong relationships with all assigned attorneys; and
• Interact with professional and administrative staff on a day-to-day basis.
• This role will report into the LEA Team Leader.

JOB RESPONSIBILITIES:

• Schedule appointments, coordinating meeting/conference room bookings with Reception as necessary (to include coordinating with Reception/IT in relation to video conferencing requirements)
• Deal with attorney travel arrangements (including hotel accommodation, currency requests, etc.)
• Perform typing and transcription duties as required, either from dictation or handwritten documents
• Dealing with telephone calls (including screening calls, taking accurate and detailed messages, passing on messages promptly)
• Deal with filing emails to iManage
• Process attorney timesheets and billing statements
• Process attorney expenses
• Coordinate courier packages/special deliveries with the Reception/Operations team
• Coordinate copying and binding jobs with Operations team
• Provide administrative assistance of a personal nature as requested by assigned attorneys
• Undertake such other duties, temporarily or on a continuing basis, as may reasonably be required
• Assist other attorneys and colleagues when required.

JOB SPECIFICATIONS:

Skills and abilities:

• Relevant secretarial qualifications preferred but not essential (Typing minimum 60wpm)
• Previous experience working as an Executive Assistant, for a law or professional services firm
• Proficiency in word processing and other Firm software, such as Word, Outlook, Excel, PowerPoint, Chrome River, InTapp and InterAction and such other software as introduced
• Excellent diary management skills
• Effective communication skills (written and spoken), including generating own correspondence
• Ability to work under pressure (with interruptions) to tight deadlines
• Ability to prioritise multiple tasks
• Ability to solve problems
• Good attention to detail
• Professionalism, integrity and confidentiality
• Proactivity and initiative
• Flexibility, self-motivation and reliability

Standard hours are 9.30am-5.30pm (35 hours or as required) plus paid overtime. This position description is intended to reflect general duties and responsibilities and is not to be interpreted as all encompassing. Nothing in this job description restricts the Firms right to assign or reassign duties and responsibilities to this job at any time.