Legal Contract Administrator (1645)

Duties/Responsibilities:

• Review, analyze, and provide business feedback on changes to company contracts, identifying key risks and considerations for decision-makers.
• Prepare contract briefs, summaries, and revisions outlining contractual requirements, risks, and financial implications.
• Lead or support contract standardization and digitization initiatives to improve efficiency and scalability.
• Maintain detailed, accurate, organized, and audit-ready files, including agreements, amendments, correspondence, and payment schedules.
• Provide contract summaries and ensure contracts are executed, tracked, and maintained in accordance with company policy.
• Explain terms and conditions to managers and interested parties.
• Serve as a liaison with outside counsel, coordinating review and escalation of legal matters as appropriate.
• Monitor and track contract deadlines, deliverables, and compliance requirements to ensure obligations are met.
• Ensure all contractual deadlines, deliverables, and conditions are fulfilled in accordance with agreed terms.
• Draft, review, and manage Non-Disclosure Agreements (NDAs) and related confidentiality agreements.
• Serve as Registered Agent for subpoenas, lawsuits, and garnishments, ensuring appropriate handling and escalation.
• Support Know Your Customer (KYC) information requests (non-financial), ensuring accuracy and completeness of documentation.
• Trademark renewals.
• Performs other duties as assigned.

Required Skills/Abilities:

• Proficient in MS Office Suite.
• Ability to draft legal documents, correspondence, and reports with a high degree of accuracy and professionalism.
• Keen attention to detail, with an ability to spot errors and changes.
• Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities.
• Professional demeanor and ability to work well in a team-oriented environment.
• Committed to providing responsive client service.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving skills.
• Ability to assess risk and determine when to escalate matters to internal stakeholders or legal counsel.
• Ability to assess risk and determine when to escalate matters to legal counsel
• Sound judgment in prioritizing work and identifying when to involve internal stakeholders, leadership, or outside legal counsel.
• Ability to effectively collaborate with stakeholders across varying seniority levels, including staff, managers, executives, and external partners.
• Ability to act with integrity, professionalism, and confidentiality.
• Demonstrated ability to manage sensitive and confidential information with discretion.

Minimum Qualifications:

• Bachelor’s degree.
• Paralegal certification preferred.
• Experience working with and/or coordinating with external legal counsel strongly preferred.
• 3+ years of experience in contracts, legal operations, compliance, or paralegal work, preferably in corporate or in-house environment.
• 1+ year of experience supporting corporate governance practices, including maintaining corporate records, assisting with board-related documentation, and ensuring organized, audit-ready documentation.
• Demonstrated experience supporting cross-functional business stakeholders (e.g., operations, finance, sales, executive leadership) in contract review, negotiation support, and execution.
• Proven ability to manage multiple projects simultaneously in a fast-paced, deadline-driven environment.
• Strong proficiency with MS Office Suite; experience with document management and collaboration tools (e.g. OneDrive) preferred.
• Highly tech savvy, with the ability to quickly and effectively utilize new software and tools.