Legal Assistant
Erickson Immigration Group (EIG), is a full-service, premium business immigration law firm. We pride ourselves on a "Perfect Plus" customer experience through trust, honesty, transparency, and availability to our clients. We currently have a career opportunity for a business immigration Legal Assistant to join our team in our headquarters office located in Arlington, VA. This is a fully onsite position.
Responsibilities
- Assure all mailings are accounted for and accurately updated in the case management system and databases.
- Utilize web-based immigration case management system and database continuously and accurately.
- Scan, file, mail, and maintain physical files and supporting documentation.
- Open or close records/cases in the case management system; maintain all records as requested by the supervisor.
- Create PAFs and withdrawals in addition to scanning and filing petitions.
- Meet assigned deadlines and communicate case progress/status/issues to supervisor.
- Follow up with clients for outstanding documentation.
- Maintain client contact information.
- Update and manage status reports.
- Build knowledge of Firm and client processes.
- Learn procedural and processing requirements for various types of non-immigrant and immigrant visa petitions and applications (such as drafting and assembling non-immigrant and immigrant petitions and applications).
- Work closely with Paralegals and Attorneys across multiple departments within the firm and your own team.
- Monitor internal systems to ensure immediate processing and high-level customer service standards.
- Contribute to the development of the firm’s processes to simplify work, standardize procedures, and help the team operate more efficiently and effectively.
Qualifications:
- Bachelor's degree preferred or equivalent experience
- Experience with document scanning and data entry
- Proficiency in Microsoft Office, Excel, and Google Docs
- Demonstrated ability to prioritize and balance competing demands and meet deadlines in a fast-paced high volume professional services environment.
- Excellent communication and interpersonal skills, and ability to communicate effectively at all levels in person, by phone and by email.
- Proven experience in handling multiple deliverables efficiently, with strong time management and prioritization skills while supporting various tasks simultaneously.
- Very strong organizational skills and excellent attention to detail.
- Extensive file and document management experience.
- Show interest in expanding knowledge and responsibilities in casework preparation.
- Demonstrate flexibility and initiative regarding assignments for self and team.
- Must be a team player as well as self-motivated and committed to excellence in the workplace.
Benefits:
- Casual work attire
- Paid time off, mental health days, parental leave, holidays, bereavement leave, and jury duty leave
- Affordable medical/Rx, dental, and vision plans
- Monthly parking and commuting subsidy
- Firm-provided short-term and long-term disability and group life/AD&D insurance
- Health Savings Account (HSA) and Flexible Spending Account (FSA) options
- 401(k) retirement savings plan with employer match
- Employee referral program
- Employee Assistance Program (EAP)
Skills Required
- Bachelor's degree or equivalent experience
- Experience with document scanning and data entry
- Proficiency in Microsoft Office, Excel, and Google Docs
- Ability to prioritize competing demands and meet deadlines in a fast-paced, high-volume professional services environment
- Excellent communication and interpersonal skills, including communication in person, by phone, and by email
- Experience handling multiple deliverables efficiently with strong time management and prioritization skills
- Very strong organizational skills and attention to detail
- Extensive file and document management experience
- Interest in expanding knowledge and responsibilities in casework preparation
- Flexibility and initiative regarding assignments for self and team
- Team-oriented, self-motivated, and committed to workplace excellence
What We Do
Our goal is to uncomplicate the complicated. Erickson Immigration Group provides a full line of business immigration solutions and global immigration management services for companies throughout their growth stages, from start-ups to fast-paced, multinational corporations worldwide. Our dynamic immigration team has worked with some of the largest companies in the world across various industries, such as technology, finance, and healthcare. We are proud to employ a team made up of experienced and passionate attorneys, paralegals, and assistants, dedicated to partnering with our clients and their foreign nationals to achieve their professional goals.
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