AmTrust Financial Services, Inc., a fast-growing commercial insurance company, has an immediate need for an in-house legal assistant to work in the Boca Raton, FL office.
Responsibilities- Provide Legal Assistant support to 2 or more Attorneys.
- Identify and flag critical documents requiring timely responses and associated deadlines to ensure our clients/insureds/Company are protected from sanctions and unnecessary litigation.
- Coordinate/schedule meetings, hearings, appointments, and depositions
- Maintain and manage Attorney calendars avoiding and resolving conflicts.
- Generate draft templates (pleadings, motions, objections, correspondence) for attorney review and approval.
- Assemble medical packets to experts along with itemized schedule of records.
- Document processing (assemble, copy, scan, serve, E-file accordingly)
- Manage and prioritize competing deadlines.
- Communicate with claim partners, clients, witnesses, Court, opposing counsel, vendors, and team members.
- Maintain data integrity in our document management platform supporting our paperless environment (documents, parties, roles/relations, naming conventions)
- Timely transmit and request payments to vendors, experts, etc.
- Knowledge of local Court rules and filing requirements
- Assist Managing Attorney and Manager with special assignments as needed.
Provide backup support when needed:
- Answer inbound main line phone calls and route inquiries to correct team member.
- Greet and manage guests and vendors.
- Retrieve, scan, and route all incoming mail to proper team and Claims.
- Monitor and process office electronic mailbox correspondence.
- Process outbound USPS/FedEx mail Provide office support as needed (place tickets for failing equipment, order office supplies, assist peers as needed and during PTO)
This job description is designed to provide a general overview of the job and does not entail a comprehensive listing of all activities, duties, or responsibilities that will be required in this position. AmTrust has the right to revise this job description at any time.
Qualifications- High school diploma or general education degree (GED)
- 2+ years’ Florida workers compensation experience required.
- Prior workers’ compensation experience supporting multiple attorneys and competing deadlines.
- Ability to type a min. of 70 wpm and must be proficient in Microsoft Office (Word, Excel, Outlook, etc.)
- Organized, self- motivated, ability to prioritize and work independently.
- Exceptional attention to details and the production of professional work product
- Must possess excellent written and verbal communication skills.
- Work in a team environment with a positive respectful attitude
- Experience with a document management platform (Litify a plus)
Skills Required
- High school diploma or GED
- At least 2 years of Florida workers’ compensation experience
- Workers’ compensation experience supporting multiple attorneys and managing competing deadlines
- Typing speed of at least 70 words per minute
- Proficiency in Microsoft Office, including Word, Excel, and Outlook
- Ability to organize, prioritize, work independently, and demonstrate strong attention to detail
- Excellent written and verbal communication skills
- Ability to work effectively in a team environment
- Experience with a document management platform, preferably Litify
What We Do
AmTrust Financial Services, Inc., through its subsidiaries, operates as a multinational property and casualty insurance company. Founded in 1998 to provide workers’ compensation insurance to small businesses in the United States, the company now operates in three segments around the globe: Small Commercial Business Insurance, Specialty Risk and Extended Warranty, and Specialty Middle-Market Property and Casualty Program Insurance.
