Legal Assistant BREG (OC)

We are an established real estate law firm with offices across California. Our Irvine office is looking for a Legal Assistant to join our fast-paced team. If chosen as the successful candidate, you will be responsible for providing administrative and legal support for the Business and Real Estate practice group, with efficient and timely production of all requested work product to ensure that clients are provided the highest level of service.

About Us:

With over 45 years in the California legal industry and six offices statewide, our firm was founded on a commitment to customer service that has flourished within our culture of inclusion and diversity. We believe in working hard for our clients each day and in taking care of our employees so they are empowered to do their very best work. It is our mission to provide the highest quality, cost-effective legal services to our clients.

Compensation:

$31-40 per hour DOE

Responsibilities:

• Provide high volume overall administrative and paralegal support to the attorneys on a wide array of matters, including real estate and business litigation, residential and commercial pre-litigation, TROs, commercial unlawful detainers, and other practice areas handled within the department 

• Provide case management support to the attorneys, including but not limited to calendaring deadlines, maintaining and organizing the electronic files in the document and case management systems, filing, scanning, closing files, copying, sorting and scanning mail, ordering supplies, managing the invoices and billing processes, and updating files  

• Provide advanced legal support to the attorneys, including but not limited to document preparation, drafting, proofreading and finalizing documents and correspondence. Serve, copy and file documents with the court; and other duties assigned by the attorneys 

• Communicate and collaborate internally with various members of the Business Real Estate department and support departments 

• Regularly communicate externally with clients, opposing counsel and parties, the courts, and vendors 

• Manage workflow for the attorneys, ensuring they are on track to meet deadlines and communicate timely internally and externally  

• Ensure assignments are completed in a timely manner 

• Assist team with finding ways to create a more effective and efficient workflow and processes 

• Allocate time for training and development for professional growth and development, creating efficiencies and processes for attorneys, self, and team to continuously enhance skills and abilities  

• Support team on any additional assignments and projects as required 

Qualifications:

We are looking for candidates with the following qualifications:

• 5+ years experience in a law firm
• General litigation experience
• Knowledge of local rules and deadlines
• E-filing experience with local and State courts
• Knowledge of Microsoft Office, including Word, Outlook and Excel
• Experience with case or practice management system (ProLaw or other similar system)
• Strong research and writing skills
• Strong written and verbal communication skills
• Superior organizational skills and attention to detail
• Excellent interpersonal skills

• Ability to work with inflexible deadlines and high-volume workload
• Ability to provide excellent customer service externally and internally
• Minimum typing speed of 60 wpm

The following qualifications are preferred:

• ABA-approved paralegal certificate
• ProLaw experience
• Knowledge of California and Federal Rules of Court
• Experience with a legal document management system

Schedule:

Position is full-time at 40 hours/week. Our business hours are 8:30am-5:30pm Monday-Thursday, 8:30am-5:00pm Friday.

New hire employees will complete the majority of their onboarding and training in-office as deemed necessary for the position by the firm before transitioning to a possible hybrid schedule under this policy, subject to approval by their supervisor.

Why Work for Us?

Our firm offers a rewarding work environment that values a work-life balance and fosters a culture of professional growth and opportunities. We provide a comprehensive compensation package that includes medical, dental, vision, life, disability insurance, 401(k), paid vacation, and sick time.

What employees are saying about working with us:

• “The people, atmosphere, culture, and work/life balance are great.”
• “I always feel included, respected, and a part of the team.”
• “I have been given so many opportunities to grow and have learned so much.”

Application Process:

Candidates who meet the criteria for the position will be contact for the next step in the hiring process. Interviews are currently being conducted by phone or video with possible in-person interviews for finalist candidates.

We are an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.