Legal and Secretarial

Not just a job, but a career

Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries. 

Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.

About the Team
Our 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.

Job Title

[Assistant Manager- Legal] – 5-7 Years experience in handling secretarial matters

Department

Legal

Location

Bangalore

Reporting To

Head - Legal

Job Summary

The candidate will be responsible for ensuring compliance with the Companies Act, corporate governance requirements, corporate secretarial practices, and regulatory obligations. The incumbent will support the Board of Directors and senior management in maintaining effective governance frameworks while ensuring statutory compliance across the organization, including but limited to other governance activities and day-to-day legal transactions for the Company and Affiliates if required.

Key Responsibilities

Secretarial & Corporate Governance

• Ensure compliance with the Companies Act, 2013, applicable rules, and other corporate laws.
• Organize and manage Board Meetings, Committee Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).
• Draft and maintain agendas, notices, minutes, resolutions, and other Board-related documents.
• Advise the Board and management on corporate governance matters and statutory requirements.
• Maintain statutory registers, records, and filings as prescribed by law.
• Manage incorporation, alteration, restructuring, merger, and closure-related corporate actions.

Regulatory Compliance

• Ensure timely filing of statutory returns, forms, disclosures, and reports with the Registrar of Companies (ROC) and other regulatory authorities.
• Monitor regulatory developments and advise management regarding compliance implications.
• Develop and implement compliance frameworks, policies, and procedures.
• Coordinate compliance audits and regulatory inspections.

Board & Stakeholder Management

• Serve as a key liaison between the Board, management, regulators, shareholders, and external stakeholders and Headquarters of the Company.
• Facilitate information flow to Directors for effective decision-making.
• Manage shareholder communications and investor-related secretarial matters.
• Support Board evaluation and governance initiatives.

Legal & Contract Support

• Review and support execution of commercial agreements and corporate contracts.
• Coordinate with external legal counsel on litigation, regulatory matters, and legal opinions.
• Assist in legal due diligence, mergers and acquisitions, and corporate restructuring projects.

Risk Management & Internal Controls

• Support enterprise compliance and governance risk assessments.
• Identify compliance gaps and recommend corrective actions.
• Ensure adherence to internal policies, delegations of authority, and governance frameworks.

ESG and Corporate Policies (Preferred)

• Support implementation of ESG, sustainability, and ethical governance initiatives.
• Review and update company policies to align with legal and regulatory requirements.

Qualification & Experience

Educational Qualification

• Associate Member of the Institute of Company Secretaries of India (ICSI) or has cleared 2 out of 4 modules in the Professional Programme.
• Bachelor’s degree in law or commerce, Finance, Business Administration, or related field.

Experience

• Minimum 5 to 8 years of post-qualification experience in corporate secretarial, legal, governance, or compliance functions.
• Experience in listed companies, multinational corporations, or large manufacturing/service organizations preferred.
• Exposure to SEBI regulations, corporate restructuring, and governance compliance will be an advantage.

Required Skills & Competencies

Technical Skills

• Strong knowledge of Companies Act, 2013 and allied regulations.
• Knowledge of SEBI Regulations, FEMA, Secretarial Standards, and corporate governance practices.
• Expertise in ROC filings and corporate compliance management.
• Understanding of legal contracts and regulatory frameworks.

Behavioural Competencies

• Teamwork and inter-department collaboration.
• Proactive planning and execution in timely manner.
• Appropriate escalation to and transparency with the management
• Excellent communication and drafting skills.
• Strong analytical and problem-solving abilities.
• High integrity and professional ethics.
• Ability to interact effectively with senior management and Board members.
• Strong organizational and stakeholder management skills.
• Ability to manage multiple tasks or priorities under tight deadlines.

Key Performance Indicators (KPIs)

• 100% timely statutory and regulatory filings.
• Effective conduct of Board and Committee meetings.
• Zero major compliance violations or penalties.
• Timely closure of audit observations and compliance actions.
• Effective implementation of governance and compliance initiatives.
• Accuracy and completeness of statutory records and disclosures.

Preferred Industry Exposure

• Manufacturing
• Engineering
• Technology
• Financial Services
• Multinational Corporations (MNCs)
• Listed Companies

Responsibilities

◆ Policies and Procedures Development

Develop, test, and maintain procedures and guidelines to support the organization in the implementation of, and compliance with, internal policies and/or external regulations.

◆ Work Scheduling and Allocation

Assign short-term work schedules to a team of subordinates in order to achieve expectations while following established timelines.

◆ Data Collection and Analysis

Collate and analyze data using preset tools, methods, and formats. Involves working independently.

◆ Internal Client Relationship Management

Build effective working relationships within the internal client organization, delivering high-quality professional services with guidance from senior colleagues.

◆ Document Preparation

Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.

◆ Improvement/Innovation

Identify shortcomings in existing processes, systems, and procedures, and use established change management programs to address them.

◆ Needs Assessment

Investigate questions relating to existing programs, processes, and procedures.

◆ Solutions Analysis

Interpret data and identify possible answers. Involves navigating a wide variety of processes, procedures, and precedents.

◆ Recommendations

Advise managers how to apply a wide variety of existing procedures and precedents.

◆ Project Management

Support others by carrying out a range of project management activities.

◆ Personal Capability Building

Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation, where relevant, to improve performance and fulfill personal potential. Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.

Behavioral Comps

◆ Manages Complexity

Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. For example, looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.

◆ Tech Savvy

Anticipates and adopts innovations in business-building digital and technology applications. For example, investigates technologies to learn some cutting-edge best practices. Uses digital/social media to benefit the team and add value to the work being done; understands how to avoid misuse of these tools.

◆ Collaborates

Builds partnerships and works collaboratively with others to meet shared objectives. For example, finds many ways to add value to the team; probes to draw out richer input from others; is a valued resource who goes out of the way to help others.

Skills

◆ Data Collection and Analysis

Works with full competence to determine and analyze trends from data that is collected to assist in compiling reports that will help in decision-making. Typically works without supervision and may provide technical guidance.

◆ Computer Skills

Works with full competence to understand and effectively use standard office equipment and standard software packages to support business processes. Typically works without supervision and may provide technical guidance.

◆ Verbal Communication

Works with full competence to express ideas, request actions, formulate plans, & policies by means of clear and effective verbal communications. Typically works without supervision and may provide technical guidance.

◆ Action Planning

Works with full competence to review and evaluate recommendations and requirements and to develop appropriate plans or deliver actions required. Typically works without supervision and may provide technical guidance.

◆ Planning and Organizing

Works with full competence to plan, organize, prioritize and oversee activities to efficiently meet objectives. Typically works without supervision and may provide technical guidance.

◆ Policy and procedures

Works with full competence to monitor, interpret and understand policies and procedures and ensure their alignment with organizational strategies and work objectives. Typically works without supervision and may provide technical guidance.

◆ Policy and Regulation

Works with full competence to interpret and apply knowledge of laws, regulations and policies in area of expertise. Typically works without supervision and may provide technical guidance.

◆ Data Control

Works with full competence to acquire, organize, protect and process data in order to fulfill business objectives. Typically works without supervision and may provide technical guidance.

◆ Health and Safety

Works with full competence to manage and apply safe systems of work. Typically works without supervision and may provide technical guidance.

◆ Numerical Skills

Works with full competence to understand numerical concepts and use them to carry out mathematical operations e.g. in order to analyze reports. Typically works without supervision and may provide technical guidance.

◆ Risk Management

Works with full competence to identify, assess, prioritize and manage risks. Typically works without supervision and may provide technical guidance.

Education

Short-Cycle Tertiary Education

General Exp

Sound experience and understanding of straightforward procedures or systems (7 to 12 months)

Managerial Exp

Basic experience of coordinating the work of others (4 to 6 months)

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture.  We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status.  We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances.  Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.

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