The Role
Provide front-office support and administrative assistance to attorneys: greet guests, schedule meetings, manage legal matter intake and deadlines, draft and proofread documents, organize legal records, handle mail/contacts/emails, process invoices and reimbursements, send/track signature pages, and complete assigned projects while preserving confidentiality.
Summary Generated by Built In
Job Summary & ResponsibilitiesPreferred Qualifications
- Provide outstanding service in greeting guests, scheduling meetings, and answering calls
- Proactively assist attorneys in managing their workloads and legal matters
- Facilitate communication between and among attorneys and HBI's corporate and market personnel
- Manage intake of legal matters and communicating status updates while proactively managing important deadlines
- Draft, revise, and proofread agreements, correspondence, and other documents
- Organize and maintain legal records, agreements, and files
- Assist with managing contacts, emails, printing, and mail processing
- Send and track signature pages and original documents
- Process invoices and attorney reimbursements
- Complete other projects and tasks as assigned.
- Education beyond high school, training related to the legal industry, or prior LAA or administrative experience (or a combination of education and experience to meet the requirements of the position)
- Five+ years of experience in a professional services environment
- Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.) (advanced Word proficiency preferred, e.g., bookmarks/cross-references, footnotes, formatting, tables, etc.)
- Self-motivated, service-oriented, and eager to learn
- Maintain a high level of discretion and preserve strict confidentiality in handling sensitive information and matters
- Acts in a professional manner, has a strong work ethic, and high level of dependability and accountability in all tasks
- Strong team player, skilled at managing projects and coordinating with others to meet deadlines
- Able to work well under pressure, prioritize tasks, and assist attorneys in prioritizing tasks and deadlines
- Highly organized and able to manage workflow
- Able to take ownership of requests and demonstrate strong problem-solving skills
- Communicate clearly and professionally at all levels and across the organization
- This position is subject to a pre-employment criminal background check. Background check information will be used in a confidential and non-discriminatory manner in accordance with applicable law.
Skills Required
- Education beyond high school, legal-industry training, or prior legal administrative assistance/administrative experience
- Five+ years of experience in a professional services environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), advanced Word skills preferred
- Ability to draft, revise, and proofread agreements, correspondence, and legal documents
- High level of discretion and ability to preserve strict confidentiality
- Strong organizational, prioritization, and project coordination skills
- Professional demeanor, strong work ethic, dependability, and accountability
- Ability to work well under pressure and assist attorneys in managing deadlines
- Pre-employment criminal background check (subject to and required)
Hubbard Broadcasting, Inc. Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Hubbard Broadcasting, Inc. and has not been reviewed or approved by Hubbard Broadcasting, Inc..
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Healthcare Strength — Medical, dental, and vision coverage are offered to eligible employees and dependents, alongside FSAs/HSAs, telehealth, and an Employee Assistance Program. Company-paid life and disability with optional supplemental coverage further reinforce the health and protection package.
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Retirement Support — A 401(k) plan is available with employees able to begin saving on day one and a company match provided after a waiting period. Full vesting from the start strengthens long-term financial support.
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Leave & Time Off Breadth — Nine paid holidays, accruing vacation that increases with tenure, and family leave are included to support time away needs. These elements collectively offer a structured time-off framework across life events.
Hubbard Broadcasting, Inc. Insights
What's It Like to Work at Hubbard Broadcasting, Inc.?
Hubbard Broadcasting, Inc. Culture & Values
Hubbard Broadcasting, Inc. Career Growth & Development
What's the Work-Life Balance Like at Hubbard Broadcasting, Inc.?
Hubbard Broadcasting, Inc. Leadership & Management
Hubbard Broadcasting, Inc. Company Growth, Stability & Outlook
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The Company
What We Do
Hubbard Broadcasting, Inc. is a St. Paul, Minnesota family-owned and -operated broadcasting company with 10 television stations located in Minnesota, New York and New Mexico; 50 radio stations located in Minnesota, Illinois, Missouri, Ohio, Arizona, Washington, Florida, and Washington DC; F & F Productions, one of the premier high-definition remote production companies in the U.S.; CONUS Archives, a video content provider; 2060 Digital, a full service digital company, and REELZ, a national cable and satellite entertainment channel.
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