Legal Administrator, Manila (AU Support)

Healthcare is usually slow and boring. We believe in its potential to be exciting and entertaining. But changing the healthcare experience is hard – and we’re gonna need all the help we can get…!

About Eucalyptus

Eucalyptus (or 'Euc' for short) is an Australian founded digital healthcare company that is on a mission to solve the world’s biggest healthcare challenges - think fertility, and behavioural change around chronic conditions such as weight loss, diabetes, and mental health.

Founded in Australia in 2019, we have now helped over 500K patients globally by combining technology, design and operational excellence to help patients access the best clinical support when they need it - wherever they are.

Our 5 clinics (Juniper, Pilot, Kin, Software, & Compound) focus heavily on personalising the experience for different demographics and are powered by a growing team across 5 countries (Australia, UK, Germany, Japan, and the Philippines).

We’ve raised over AUD$160M in funding from Aussie and Silicon Valley investors who were early backers of Uber, Canva and Airbnb. With plans to launch into several more markets, offline channels, and tackle new conditions.

We’re looking to continue building our team of executional weapons who are passionate about healthcare, aren’t afraid to work hard, and invest in others through direct and honest feedback. This approach enables us to make the most impactful changes to improve the health of millions of patients globally.

About the role (What you’ll be doing)

• Serve as the first point of contact for resolving legal administrative requests and queries across Australia and the UK
• Optimize the Legal Team’s time and priorities by supporting with ad hoc requests and initiatives, including document formatting and creation across Notion, Microsoft Office and Google Drive
• Take ownership and manage inboxes, calendars, contract management tools, and weekly workflows (through Slack)
• Maintain accurate records within our contract management tools, correspondence trackers, invoice trackers and internal databases
• Research, develop and execute on plans to improve workflows and manage projects/tasks, including through the use of automation tools, for the Legal Team and other key stakeholders
• Drive internal and external communications, presentations, reports, and analysis including developing, editing and formatting framework documents for each

About you (Who you are)

• At least 2-3 years of experience in an administrative role, ideally with prior exposure to supporting lawyers, law firms, or legal departments
• Proficiency in preparing, formatting, and managing documents and correspondence, including contracts, letters and emails
• Experience with electronic filing systems and document management software
• Strong organisational skills, with experience managing schedules, setting appointments, and coordinating calendars for multiple lawyers
• Ability to handle tasks such as stakeholder communications, travel arrangements, expense reporting and general task management
• Excellent written and verbal communication skills to handle stakeholder inquiries, follow up with lawyers/stakeholders, draft simple correspondence, and convey information accurately between team members and stakeholders
• Strong attention to detail to ensure accurate documentation, follow-up, and adherence to legal protocols
• Understanding of confidentiality and data privacy, especially regarding client and case information
• A can-do, positive attitude that’s willing to take on whatever type of administrative work that’s required
• Willingness to take ownership for deadlines and follow up team members for inputs

Bonus:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, PDF) and similar day-to-day software including Notion, Google Drive, Outlook, Juro
• Familiarity with virtual collaboration tools (e.g., Google Meet, Zoom, Slack) and rituals to facilitate seamless communication across borders
• Familiarity with automation tools, such as Zapier or Microsoft Power Automate, to streamline repetitive tasks (e.g. moving data between applications or setting up email alerts)

Why you should join Euc

• Our teams are incredibly passionate - Our talent bar is high and our work ethic is strong. You’ll get to stretch yourself everyday and work amongst people who care deeply about our patients. You’ll be given autonomy to tackle interesting problems and receive regular feedback from a supportive team.
• We’ll have your back when you need us the most - You’ll be able to lean on a range of leave offerings to support you when needed from Day 1, this includes: sick, maternal/paternal, compassionate, and vacation leave. Personal health days leave and budget to encourage you to take care of your well-being. A reliable health insurance provider accredited by major hospitals, clinics, and diagnostic centers nationwide, plus coverage of up to two dependents. Standard employer share for statutory benefits (SSS, PhilHealth, and HDMF), and 13th month pay. Also, transportation allowance to support your expenses when reporting to our Makati office.
• We will invest in your career - You’ll get access to an annual professional development budget and additional leave credits, mentors and buddies to ensure that you have the support you need to level up. You can expect regular performance and pay reviews as your career grows.
• We move at incredible speed - You’ll work with team mates who build in the open by sharing their work freely, this helps us learn and iterate quickly so we can deliver high quality outcomes faster than our competitors. You’ll **spend a lot of time outside of your comfort zone learning and iterating frequently, we wouldn’t have it any other way.

At Eucalyptus, we value individuals from all backgrounds, experiences, and perspectives, and we embrace the unique qualities each person brings. When you apply, please let us know of any reasonable adjustments you may need during the interview process.