Legal Administrator Apprentice

About the role 

The role of the Legal Administrator Apprentice is to provide efficient and effective support services to all the fee earners in our Private Client Team. This role is key to ensuring a smooth running of all administrative processes across the legal teams, enabling our Solicitors to deliver an excellent client service. 

This is a fantastic opportunity to gain hands-on experience while working towards a recognised legal qualification. You will learn from experienced professionals, develop practical skills and earn while you learn - without the need for a traditional law degree. 

Please note: This role is a full-time, office-based role for the duration of the apprenticeship program - 18 months.

Applicants who hold a law degree or a higher legal qualification are not eligible for this position. 

Key responsibilities 

• Provide administrative support to Paralegals and Solicitors across all service lines. 

• Prepare, format, and proofread legal documents and correspondence. 

• Update the case-management system with file allocations, diary records and general activity to ensure accurate recording of activity and allow progress tracking.  

• Manage diaries, schedule meetings, and coordinate travel arrangements. 

• Ensure compliance with legal procedures and confidentiality requirements. 

• General office duties including managing incoming and outgoing mail, printing and binding various documents and maintaining stationery. 

• Carry out client onboarding, including Anti-Money Laundering checks 

• Assist with file and matter opening, closing and archiving 

• Ensure accurate records management and document control  

• Maintain the required Service Level Agreement on the workload turnaround  

• Maintain the accuracy of the client's KYC record, via the firm’s systems and processes.  

• Handle correspondence, records management, document retention and archiving. 

What success looks like 

• Well-organised and high-quality administrative work consistently completed with minimal errors and meeting deadlines.

• Legal documents are produced and formatted in line with the relevant professional standards 

• Proactive and effective support is provided to fee earners across the legal teams in a timely and responsive manner.

Our ideal person 

Essential criteria 

• Experience of working in a legal environment, ideally in an administrative or assisting capacity 

• Good working knowledge of legal services, rules and regulations 

• Good communication skills   

• Proficient in MS Office (notably Excel, Word and Outlook)  

• Exceptional organisational skills with high levels of attention to detail.  

• The ability to work under pressure and to strict deadlines.  

• To be able to manage own workloads and use own initiative.  

• Excellent interpersonal skills and client care skills.  

• Discretion and an understanding of confidentiality issues. 

Desirable criteria 

• Experience in using a Claims/Case Management system  

• Experience in using Client Management Systems (i.e. Peppermint)  

Benefits 

• 30 days holiday plus public holidays 

• 3 days of celebratory leave (to be used for your birthday, wellbeing, volunteering, or other celebratory events important to you) 

• Private medical insurance, 24/7 digital GP and health advice 

• Employee assistance programme providing support for your mental and physical health 

• Group pension scheme 

• Life assurance scheme 

• Eyecare vouchers 

• Family leave 
• Referral scheme

We reserve the right to close this vacancy early if we receive sufficient applications. Therefore, if you are interested, please submit your application as early as possible.