Legal Administrative Support Specialist

Our Company

Explore how you can contribute at AmeriLife.

For over 50 years, AmeriLife has been a leader in the development, marketing and distribution of annuity, life and health insurance solutions for those planning for and living in retirement.

Associates get satisfaction from knowing they provide agents, marketers and carrier partners the support needed to succeed in a rapidly evolving industry.

Job Summary

As a Legal Administrative Support Specialist at AmeriLife, you’ll help keep our corporate entity records accurate, current, and audit-ready. This is a great entry-level opportunity if you’re highly detail-oriented, enjoy organized work, and like partnering with others to get things done. You’ll collaborate with Legal and multiple business teams while learning how licensing and entity registrations work across states. This is a hybrid role based in our Clearwater, FL office, with an in-office schedule of three days per week.

Job Description

Job Duties

• Prepare and submit initial, renewal, and change filings for entity and individual insurance licenses and state registrations (resident and non-resident).
• Communicate with state insurance departments and Secretary of State offices to request information, resolve issues, and confirm approvals.
• Update internal trackers and databases so deadlines, renewals, and status changes are accurately recorded.
• Help maintain the Entity Database by entering data carefully and spotting inconsistencies before they become problems.
• Support in-house attorneys and business partners with administrative requests (e.g., pulling records, confirming statuses, preparing documentation).
• Follow up on open items and keep projects moving by tracking next steps, asking questions early, and meeting deadlines.

Qualifications

This role is open to entry‑level candidates who are starting their career or transitioning from another field.

Required Qualifications

• High attention to detail and pride in accuracy (you enjoy getting the “little things” right).
• Ability to work independently while also collaborating well in a team environment.
• Comfort gathering information, comparing sources, and summarizing what you found clearly.
• Strong written and verbal communication (email, phone, and internal messaging).
• Ability to prioritize tasks, manage deadlines, and stay organized in a fast-paced environment.
• Comfort handling confidential and time-sensitive information with discretion and integrity.
• Professional, calm approach when priorities shift or issues arise.
• Strong customer-service mindset when partnering with internal teams and external agencies.
• Organizational and time-management skills (you keep trackers up to date and follow through).

Preferred Qualifications

• Prior office or administrative experience (internship, part-time, or full-time) is a plus.
• Comfort using Microsoft Office (especially Outlook, Excel, and Word). Advanced skills are a plus.
• Exposure to insurance licensing and/or entity registration processes.

Training & Support

You won’t be expected to know everything on day one. We provide structured onboarding, documented processes, and clear checklists so you can learn the workflow, build confidence, and grow your skills over time.

What AmeriLife Offers

A comprehensive benefits package that includes PTO, medical, dental, vision, retirement savings, disability insurance, and life insurance.

Equal Employment Opportunity Statement

We are an Equal Opportunity Employer and value diversity at all levels of the organization. All employment decisions are made without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity or expression, age, national origin, ancestry, disability, genetic information, marital status, veteran or military status, or any other protected characteristic under applicable federal, state, or local law. We are committed to providing an inclusive, equitable, and respectful workplace where all employees can thrive.

Americans with Disabilities Act (ADA) Statement

We are committed to full compliance with the Americans with Disabilities Act (ADA) and all applicable state and local disability laws. Reasonable accommodations are available to qualified applicants and employees with disabilities throughout the application and employment process. Requests for accommodation will be handled confidentially. If you require assistance or accommodation during the application process, please contact us at [email protected].

Pay Transparency Statement

We are committed to pay transparency and equity, in accordance with applicable federal, state, and local laws. Compensation for this role will be determined based on skills, qualifications, experience, and market factors. Where required by law, the pay range for this position will be disclosed in the job posting or provided upon request. Additional compensation information, such as benefits, bonuses, and commissions, will be provided as required by law. We do not discriminate or retaliate against employees or applicants for inquiring about, discussing, or disclosing their pay or the pay of another employee or applicant, as protected under applicable law. Pay ranges are available upon request.

Background Screening Statement

Employment offers are contingent upon the successful completion of a background screening, which may include employment verification, education verification, criminal history check, and other job-related inquiries, as permitted by law. All screenings are conducted in accordance with applicable federal, state, and local laws, and information collected will be kept confidential. If any adverse decision is made based on the results, applicants will be notified and given an opportunity to respond.