Legal Administrative Assistant

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States.  A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Ballard Spahr is excited to announce an exciting opportunity for a skilled Legal Administrative Assistant (LAA) to enhance our dynamic Litigation department in the New Jersey office. If you possess strong technical and administrative expertise, this could be the perfect fit for you! Join a collaborative team of LAAs dedicated to supporting our timekeepers and managing overflow responsibilities. Enjoy a flexible hybrid work schedule, allowing you to thrive both in the office and remotely, with an enticing 3 days a week onsite, in the New Jersey office.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Administrative Assistant within our Litigation team, you will:

• Prepare documents for state, federal, and appellate court filings, and e-file in various state, federal, and appellate courts.

• Maintain and process case information and manage the progression of cases to final disposition.

• Create electronic files, prepare and process correspondence, memoranda, and complex legal documents, and perform other administrative functions. 

• Create new client intake forms and maintain client files, using the firm's electronic records management system.

• Maintain schedules and calendars, manage domestic and international travel arrangements, conduct dictation, and update contacts.

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

This position requires a minimum of 5 years of relevant experience and a high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook. Experience supporting attorneys in litigation is preferred. Must be familiar with the rules, procedures, and filing requirements of New Jersey state, federal and appellate courts, e-filing, and the daily operations of a commercial and environmental litigation practice. Experience with document management, time and billing systems a plus.

The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients. The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients.

The salary range for this position is from $75,000 – $85,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.