JOIN THE BEST TEAM IN SPORT & SPIRIT
At Varsity Brands, we believe every student deserves the opportunity to succeed and every educator wants to make a difference. It takes a team to make a real impact, and through our two divisions – BSN SPORTS and Varsity Spirit – and our network of 6,000+ employees and independent representatives, we are proud to partner with a wide range of educational institutions and club and professional sports to transform the student journey in SPORT and SPIRIT.
WORK TYPE: Remote
LOCATION DETAILS: Candidate must reside in Texas
WORK HOURS: Full time
PAY RATE: USD $31.00 per hour
Pay rate will vary based on criteria such as education, experience and qualifications of the applicant, location, internal equity, and alignment with the market.
TRAVEL REQUIREMENT: ~10% may need to go to HQ office for meetings but this is infrequent
HOW YOU WILL MAKE AN IMPACT
The Leave of Absence Specialist will manage the administration of all aspects of employee leaves to ensure compliance with company policies, federal and state leave regulations, while providing instruction, guidance and excellent customer service to employees, managers and human resources professionals.
WHAT YOU WILL DO
- Manage the administration of all company leaves of absence, including NYSPFL, NYDBL and other state leaves; reasonable accommodation under ADA, personal leave, military leave, PTO, etc.
- Serve as the primary point of contact for and manage all leave inquiries, advising employees and managers on the leave process and related policies.
- Intake of leave requests, sending required notices, forms and letters, and determining leave eligibility. Ensure federal and state compliance of all leaves, including certification of state leaves.
- Create and maintain complete and accurate leave files.
- Track leave time working with HRIS and Payroll
- Communicate with employees, managers and human resources professionals to coordinate the return-to-work process, including accommodation requests and leave expirations.
- Responsible for maintaining current knowledge of federal and state leave laws and regulations; propose revisions to HR Leadership for internal documents, policies and communications as necessary to ensure company compliance.
- Review all case escalations on a regular basis with Benefits/HR Leadership.
- Track accommodations made within the company. Help to develop, generate and present reports on a regular basis to analyze LOA and accommodation data and trends.
- Coordinate short term and/or long-term disability and process application in leave paperwork
- Understand how to track Family Medical Leave (FMLA, state specific LOA, personal LOA, ADA in conjunction).
- Continuously improve overall process efficiency and accuracy.
- Assist in recommendations, research, and any implementation of related LOA, disability, and benefits software and applications.
- Additional benefits administration and other duties assigned as appropriate.
- Act as a Subject Matter Expert for the Benefits department for Leave of Absence, ADA processes, policies, procedures.
- Contribute to cross-functional HR initiatives as well as LOA specific initiatives.
- Communicate ideas and process improvements regarding current LOA policies and procedures
- Perform other related duties or projects as required or requested.
- Strong commitment to data integrity and accuracy.
QUALIFICATIONS
Knowledge/Skills/Abilities
- In-depth knowledge of federal and state leave related regulations including FMLA, NYSPFL, NYDBL, ADAAA (including the interactive process), and HIPAA.
- General understanding of employee benefits as they relate to leaves of absence, including short/long term disability, COBRA, state disability pay, etc.
- Proficient in Microsoft Office programs, including Excel, Word, PowerPoint and Outlook
- Experience using HRIS software, specifically Workday and web-based systems, and leave admin related systems.
- Ability to maintain high level of confidentiality and professionalism.
- Excellent written and verbal communication skills.
- Strong multi-tasking, prioritization and organization skills.
- Attention to detail, critical thinking, analytical and problem solving skills.
- Self-starter, fast learner with ability to work independently under limited supervision.
- Must work well in an interactive team environment.
Education/Experience
- Bachelor's degree required
- Human Resources, Business Administration or related field degree preferred
- SHRM Certification or Membership preferred
- Minimum 3 years- experience in an HR/Leave Admin/Employment Law related position. Previous experience in leave of absence administration (of both continuous and intermittent leaves) in a high volume environment is preferred.
PHYSICAL REQUIREMENTS
This job operates in a professional office environment. Largely a sedentary role with some filing requiring the ability to lift files, open filing cabinets and bending or standing on a stool as necessary. The ability to sit or stand for long periods through meetings and while operating office equipment, PC's, laptop, telephone will be required.
#LI-GT1
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job.
OUR VALUES
Service - We lead with heart. We champion community.
Passion - We love what we do. It fuels our purpose.
Integrity - We do what we promise. We own our actions and decisions.
Respect - We earn it by giving it. Because everyone deserves it.
Innovation - We never stop striving to be better. For ourselves and our community.
Transparency - We are committed to openness and honesty in everything we do.
OUR BENEFITS
We are committed to putting you and your families first. For benefits eligible roles, we offer a variety of choices and costs as well as program enhancements that align with our responsibility to elevate the employee experience. Some of our offerings include:
- Comprehensive Health Care Benefits
- HSA Employer Contribution/ FSA Opportunities
- Wellbeing Program
- 401(k) plan with company matching
- Company paid Life, AD&D, and Short-Term Disability
- Generous My Time Off & Paid Holidays
- Varsity Brands Ownership Program
- Employee Resource Groups
- St. Jude Partnership & Volunteer Opportunities
- Employee Perks including discounts on personal apparel and equipment!
Varsity Brands companies are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, gender, sexual orientation, gender identity, veteran's status, age or disability.
What We Do
Varsity Brands elevates the student experience- in Sport, Spirit, and Achievement.
We are BSN SPORTS, the recognized leader in athletic gear; Varsity Spirit, the driving force in spirit; and Herff Jones, the most trusted name in celebrating student milestones. We partner with educators, coaches, and students to build school pride, student engagement, and community spirit.
With a mission to inspire achievement and create memorable experiences for young people, Varsity Brands elevates the student experience, promotes participation and celebrates achievement through three unique but interrelated businesses: BSN SPORTS, a Varsity Sport Brand; Varsity Spirit; and Herff Jones, A Varsity Achievement Brand. Together, these assets promote personal, school and community pride through their customizable products and programs to elementary and middle schools, high schools, and colleges and universities, as well as church organizations, professional and collegiate sports teams and corporations. Through its dedicated employees and independent representatives, Varsity Brands reaches its individual and institutional customers each year through competitions, camps and sales.
