Lead Talent Acquisition Coordinator

Who We AreJoin a team that puts its People First! Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For® list for nine consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.

What We DoFacilitate and provide administrative support to the recruitment function and Human Resources Department. Guide candidates and managers through the hiring process, gather information, and support the Recruiters in their efforts to fill open positions. Track and report on metrics. May screen candidates.

What You'll Do:

• Support and maintain the hiring process with active involvement in recruitment and onboarding activities. 
• Manage and coordinate the new hire I-9 meeting schedules for team, as well as hold virtual I-9 meetings.
• Create new hire retention, employment or non-compete agreements, update tracker and process associated payments.
• Review and process background check invoices for payment; partner with accounting to ensure invoice information is accurate when questions arise.
• Facilitate the hiring process by interacting with HR staff and management, recruiters, hiring managers, internal and external applicants/candidates, IT, IAM, Employee Provisioning and other functional areas as needed. 
• Perform system testing when new features are rolled out or business processes are updated.
• Support and maintain the hiring process with active involvement in recruitment activities.
• Act as the team’s resource and subject matter expert to answer questions and create resolutions using experience, best practices and sound judgment.
• Create and manage job requisitions and postings, coordinate background checks and drug screens, employee referral program, and create offer letters, administer relocation program, process new hire paperwork and prepare new hire packages.
• Coordinate high volume phone and on-site interview scheduling requests in a timely manner.
• Facilitate the hiring process by interacting with HR staff and management, recruiters, hiring managers, internal and external applicants/candidates and other areas of HR as needed.
• May assist with college recruiting program and employment/immigration activities.
• Track and input data for various HR functions such as applicant tracking, requisition activity reporting, and HRIS/payroll system processing. Generate reports.
• Arrange travel and hotel accommodations for candidates.
• Preserve confidential information such as offer letters, compensation data, and candidate information with a high degree of integrity and judgment. · Assist in scheduling and coordinating team activities.
• Tasks are generally more complex in nature and usually involve evaluation, originality and judgment
• No formal supervisory responsibility but is resource to less experienced team members
• Works under general supervision applying well established techniques, procedures or specific standards

What You'll Bring

• High School diploma or equivalent
• BA/BS or similar/equivalent experience preferred
• Demonstrated proficiency in Workday or another HCM.
• Demonstrated familiarity with Workday Help or another case management system.
• Demonstrated leadership, critical thinking, organizational and problem solving skills 
• 3-5 years of directly related experience as a Talent Acquisition or Recruiting Coordinator or in similar role
• Demonstrated administrative skills and ability to multi-task in a complex business environment; excellent interpersonal skills with the ability to interface with internal HR staff and all employee levels within the organization
• Exceptional customer service focus
• Strong knowledge of fundamental concepts, practices and procedures of particular function/department/field
• Takes initiative and accountability to ensure tasks are done on time and complete
• Ability to use technology, tools and processes to stay highly organized
• Must be self-motivated, highly detailed and organized, able to take initiative to make or adapt to changes
• Proficient computer skills, including Word, Excel, Outlook, applicant tracking system experience – preferably Workday
• Excellent verbal and written communication skills
• Establishes effective working relationships at the department level

Pay Range: $26.00-$35.00 per hour

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal work hours and/or responsibilities from time to time, as needed.

What We OfferBy choice, we don’t simply accept individuality – we embrace it, we support it, and we thrive on it! Our People First Culture celebrates diversity, equity and inclusion not simply because it’s the right thing to do, but also because it’s the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.