The Role
Leads organizational document control processes, including document creation, review, approval, distribution, archival, version control, transmittals, and audit compliance. Oversees document management systems, maintains document registers, supervises and trains document control staff, supports engineering and project stakeholders, protects sensitive records, and improves digital workflows. The role requires extensive experience with technical documentation, EDMS platforms, compliance standards, and engineering, EPC/EPCM, construction, manufacturing, mining, or oil and gas environments.
Summary Generated by Built In
Job Summary
The Document Control Lead/Manager oversees the document management system within an organization, ensuring all technical, regulatory, and business documents are properly created, reviewed, approved, distributed, and archived according to company and industry standards.
Key Responsibilities1. Document Management System (DMS) Oversight- Develop and maintain document control procedures and workflows
- Ensure version control and document integrity across all records
- Manage electronic workflow, transmittals in the document systems
- Maintain traceability of document changes and approvals
- Ensure documents comply with relevant standards like ISO...
- Support internal and external audits
- Control creation, review, approval, distribution, and archival of documents
- Maintain master document registers
- Supervise document control staff or coordinators
- Train employees on document control procedures
- Coordinate with engineering, QA/QC, procurement, and project teams
- Provide controlled access to documents for internal/external stakeholders
- Respond to document requests in a timely manner
- Ensure confidentiality of sensitive documents
- Implement and improve document management software/tools
- Digitize paper-based systems where applicable
- Optimize workflows for efficiency and compliance
- Strong knowledge of document management systems (e.g. EDMS tools, SharePoint, Aconex)
- Attention to detail and organizational skills
- Knowledge standards and compliance requirements
- Strong communication and coordination skills
- Ability to manage large volumes of technical documentation
- Proficiency in MS Office and database systems
- Bachelor’s degree (any relevant field such as Engineering, Business Administration, Information Management)
- 10+ years of experience in document control & management systems
- Experience in industries like Mining & Metals, Oli & Gas, Manufacturing Construction with Engineering, EPC/EPCM background is often preferred
- Certified Document Controller (CDC) will be an advantage.
Skills Required
- Bachelor’s degree in a relevant field such as Engineering, Business Administration, or Information Management
- 10+ years of experience in document control and management systems
- Strong knowledge of document management systems, including EDMS tools, SharePoint, or Aconex
- Knowledge of applicable standards and compliance requirements
- Strong communication and coordination skills
- Ability to manage large volumes of technical documentation
- Proficiency in Microsoft Office and database systems
- Experience in mining and metals, oil and gas, manufacturing, construction, engineering, EPC, or EPCM environments
- Certified Document Controller certification
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The Company
What We Do
SIDVIN is a Bengaluru-based engineering services provider serving the oil and gas, petrochemical, process, and offshore sectors. It delivers multidisciplinary design and engineering solutions for FPSO/FLNG facilities, turret mooring systems, TLPs and semi-submersibles, onshore and process plants, and related energy infrastructure. The company emphasizes technical excellence, innovation, sustainable practices, and cost-efficient project delivery for clients worldwide, supporting energy infrastructure projects across global markets.
