Lead Document Controller

About the Opportunity

As a Lead Document Controller you will be responsible for strategic management, governance, and assurance of project and operational documentation within a highly regulated nuclear environment. This role ensures that all documentation processes are robust, compliant, and aligned with nuclear safety, quality, and security standards. Acting as a central point of authority, you will provide leadership to document control team, support project delivery and ensure documentation integrity across the full project lifecycle.

The employee will be expected to contribute to the delivery of social value in line with the DNWP framework, supporting positive outcomes for local communities. Voluntary engagement is supported, with up to 16 hours per full‑time equivalent allocated.

Key Responsibilities:

• Lead, manage, and mentor the Document Control function to ensure consistent delivery of high-quality documentation services across projects

• Establish, implement, and continuously improve document control processes, procedures, and workflows in line with regulatory, quality, and nuclear industry standards

• Ensure all documentation is compliant with governance frameworks, including nuclear safety, security, and audit requirements

• Oversee document lifecycle management, including numbering, revision control, metadata management, and archiving

• Drive the expediting and coordination of project information to support critical programme milestones and delivery schedules

• Act as the focal point for document control escalation, resolving complex issues and ensuring efficient information flow

• Provide assurance through document quality reviews, compliance checks, and audit readiness activities

• Lead project document control meetings and represent the function in project and stakeholder forums

• Manage and maintain Electronic Data Management Systems (EDMS), such as ProjectWise, ensuring system integrity and effective use

• Develop and deliver training, guidance, and best practice standards for project teams and supply chain partners

• Collaborate with multidisciplinary teams (engineering, quality, project management) to ensure documentation meets handover and regulatory requirements

• Support supply chain integration by defining document requirements and ensuring compliance with contractual obligations

• Oversee and maintain project document registers, trackers, and reporting dashboards for accurate status visibility

• Ensure secure handling of sensitive and classified information in line with nuclear security protocols

Essential Skills & Experience:

• Significant experience (typically 5+ years) in Document Control within highly regulated industries (nuclear preferred, or oil & gas, defence, infrastructure)

• GCSE Grade C / 4 or above (or equivalent) in Maths, English, Science, or IT

• Working towards or holding CQI Foundation Certificate in Quality Management or equivalent

• Progression towards CQI Membership (Affiliate or Practitioner level) or relevant professional accreditation

• ISO 9001 Lead Auditor or Internal Auditor training (desirable)

• Demonstrated leadership or supervisory experience managing document control teams or functions

• Strong knowledge of nuclear regulatory expectations, quality assurance frameworks, and document governance

• Proficient in Electronic Data Management Systems (e.g. ProjectWise, Aconex, SharePoint)

• Solid understanding of ISO 9001 and quality management principles

• Excellent knowledge of document lifecycle processes, including revision control, metadata, and audit compliance

• Advanced MS Office skills, particularly Excel for reporting and tracking

• Strong organisational, analytical, and problem-solving skills with exceptional attention to detail

• Ability to manage competing priorities within complex, high-pressure project environments

• Excellent stakeholder engagement skills, with the ability to influence and provide guidance at all levels

• Experience supporting audits, regulatory inspections, and project handovers.

Our Culture

Our values are built on a strong foundation of safety, integrity, and respect for every individual. People are at the heart of our mission, and we believe in supporting one another through a culture of care and collaboration.

We strive to create a workplace where everyone feels they belong and can thrive. Supporting mental wellbeing and fostering a sense of connection are essential to how we work.

When we embrace different perspectives and work together, we become more innovative, more agile, and more successful.

We partner with VERCIDA, for greater online accessibility please visit www.vercida.com to view and access our roles. As a Disability Confident employer, we will interview all disabled applicants who meet the minimum criteria for a vacancy. We welcome applications from candidates who are seeking flexible working and from those who may not meet all the listed requirements for a role.

If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact [email protected]