Lead Accounts Payable Associate

Lead Accounts Payable Associate

Location: Avflight Offices, Ann Arbor, MI
Employment Type: Full Time; Onsite
Benefits: Medical, Dental, Vision, Paid Vacation, Sick & Holidays; Company paid Life and Disability Insurance; 401k savings plan with employer matching
Voluntary Benefits: Supplemental Life Insurance, Critical Illness, Accident Coverage, & Pet Insurance
Department:  Accounts Payable

Position Summary
The Lead Accounts Payable Associate is responsible for overseeing daily accounts payable operations, ensuring timely and accurate processing of invoices, expense reports, and vendor payments. This role serves as a subject matter expert for AP processes, provides guidance to team members, supports month-end activities, and partners with internal departments and vendors to resolve issues efficiently.
 

Key Responsibilities

• Lead and support day-to-day accounts payable activities for high-volume invoice processing.
• Review and verify invoices, payment requests, and supporting documentation for accuracy and compliance.
• Assist with prioritization of workload and provide mentorship and training to AP team members.
• Investigate and resolve invoice discrepancies, vendor inquiries, and payment issues.
• Maintain vendor records and ensure appropriate documentation, tax forms, and payment information are current.\Coordinate weekly check runs, daily, ACH and wire transfers, and other payment methods.
• Support month-end and year-end activities including 1099‘s, supporting accounting team with year-end reconciliations, and reporting.
•  Monitor AP aging and ensure timely payment of vendor obligations.
• Identify process improvements and participate in system optimization initiatives.
• Ensure compliance with company policies, internal controls, and audit requirements.
• Collaborate with Purchasing, Operations, Finance, and external vendors to resolve issues.

Qualifications & Experience

•  3+ years of Accounts Payable experience required.
• Previous experience serving as a lead, senior, or informal team leader preferred.
• Strong understanding of three-way matching, invoice processing, vendor management, and payment cycles.
• Experience with ERP/accounting systems and Microsoft Excel.
• Excellent organizational, analytical, and problem-solving skills.
• Strong communication and customer service abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and commitment to accuracy.
• Positive attitude with outstanding communication skills\
• Ability to communicate and work well with managers, internal contacts, and customers to research and resolve issues

Education

• Associate degree in Accounting, Finance, Business, or related field preferred; equivalent experience considered.

Skills

• Accounts Payable Operations
• Vendor Relations\Invoice Processing
• Account Reconciliations
• Microsoft Excel
• ERP Systems
• Process Improvement
• Leadership and Team Support
• Internal Control
• Problem Resolution