Lateral Recruiting Assistant

Overview

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

Job Summary

The Lateral Recruiting Assistant supports the Legal Recruiting Team in all aspects of lateral recruitment. Primary responsibilities include coordinating candidate interviews, preparing recruiting materials, maintaining recruiting databases and reporting, facilitating candidate travel and logistics, and providing administrative support throughout the hiring process. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced professional environment

Essential Job Duties & Responsibilities

• Coordinate and schedule interviews, meetings, and candidate visits for lateral associate, counsel, and partner candidates; work with Conference Services and other departments to manage logistics
• Prepare interview schedules, candidate materials, attorney briefing documents, and related recruiting correspondence
• Serve as a point of contact for candidates, attorneys, and search firms throughout the interview process
• Collect, track, and compile attorney interview feedback in a timely and confidential manner
• Monitor and track candidate submissions received from search firms and referrals
• Maintain accurate records of candidate information and activity within the applicant tracking system
• Maintain recruiting files and records, including agency fee agreements and invoices, correspondence, and candidate materials
• Coordinate candidate travel as needed
• Greet candidates and facilitate interview-day logistics to ensure a professional and seamless candidate experience
• Assist with the preparation and distribution of candidate communication, onboarding materials, and new hire documentation
• Generate recruiting reports and assist with tracking pipeline activity.
• Support lateral recruiting event planning initiatives
• Assist with legal recruiting team projects, process improvements, and department initiatives
• Handle sensitive and confidential candidate and recruiting information with discretion
• Contribute to special projects and perform other related duties as assigned
• Must be flexible to adjust hours to meet departmental needs

Education

Required

• Bachelor’s degree required

Skills and Experience

Required

• Ability to develop and maintain favorable relationships with attorneys and staff in order to develop successful interview schedules and communicate relevant information related to the interview process
• Must have a professional demeanor and possess excellent organizational and administrative abilities
• Ability to effectively present information verbally and in writing 
• Familiarity with MS Outlook
• Strong attention to detail
• Team-oriented approach to collaborate with members from various departments across the Firm
• Demonstrated ability to prioritize tasks, balance competing demands, and meet deadlines in a fast-paced professional environment 
• Client-focused with a personable and outgoing demeanor

Preferred

• Proficiency in MS Office applications such as MS Word, Excel and PowerPoint; advanced knowledge preferred

Salary Information

Simpson Thacher will not sponsor applicants for work visas for this position.

Privacy Notice

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.