Lateral Partner Recruiting & Integration Assistant

Cooley is seeking a Lateral Partner Recruiting & Integration Assistant to join the Lateral Partner Hiring team.

Position summary:  The Lateral Partner Recruiting & Integration Assistant will provide administrative support to the lateral partner recruiting and integration team firmwide. Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities: 

Recruiting:

• Maintenance of the LawCruit database to include data entry of all lateral partner candidate biographical information, entering interview schedules, updating candidate status, preparing reports and tracking all recruiting-related expenses
• Maintain candidate files in iManage and SharePoint
• Monitor the team inbox and respond to inquiries as necessary
• Assist with the preparation of weekly agendas to department leadership and others, as requested
• Assist with scheduling candidate interviews, tracking evaluation responses and following up for evaluation feedback
• Assist with greeting candidates and monitoring interviews
• Assist with tracking candidate due diligence including coordination with the business intake & conflicts department, library, and background screening vendor, as necessary
• Assist with creating and maintaining candidate target lists for strategic priorities
• Assemble meeting itineraries for distribution to candidates; distribution of interview schedules and candidate biographical information to attorneys, as necessary
• Assist with lateral partner onboarding, organize and prepare pre-hire paperwork, maintain orientation checklists, communicate with new hires and liaise with other administrative departments as necessary
• Assist with lateral partner integration and prepare status reports as necessary
• Ensure partner search firm agreements are current; prepare agreements for new vendors, create iManage folders and maintain updated files in the LawCruit database and entry into Salesforce
• Assist with coordinating travel arrangements for lateral partner candidates, including air, train, hotel and town car reservations, adhering to the firm’s travel policy
• Assist with ad hoc lateral projects as needed
• All other duties as assigned

Administrative:

• Provide administrative support to the lateral partner recruiting team firmwide, including, but not limited to email and calendar management; travel coordination; expense report preparation, coding, and reconciliation; and drafting and processing correspondence
• Answer phones, copying, filing, scanning and other administrative duties
• Maintain iManage files
• Reserve conference rooms, make restaurant reservations and coordinate catering, as needed
• Process check requests and vendor invoices as necessary
• Develop and/or update various administrative forms and create and maintain files 
• All other duties as assigned

Skills and experience:   

Required:

• Available to work overtime, as required
• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications to include LawCruit database

Preferred:

• Bachelor’s Degree
• Prior administrative experience in a professional work environment

Competencies: 

• Ability to work well under pressure and handle a complex and fast-paced environment
• Excellent organizational skills and ability to manage multiple requests and assess priorities
• Strong administrative skills and exceptional attention to detail in all areas
• Self-starter with a high degree of motivation, accountability and responsiveness
• Exhibit high energy and genuine enthusiasm for law firm recruiting activities and goals
• Ability to maintain confidentiality of all records, files, documents and department information
• Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently
• Excellent verbal (both listening and talking) and written communication skills
• Professional demeanor and the ability to use initiative, diplomacy and tact
• Good-natured, pleasant to work with and the ability to function well as a team member
• Ability to prioritize duties and handle several tasks simultaneously, quickly and efficiently

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $29.00 - $35.00 ($60,320.00 - $72,800.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. 

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.