The Role
Reconcile landlord accounts and audit occupancy statements and escrow invoices to ensure lease compliance and accurate payments. Process invoices, accruals, settlements, co-tenancy reconciliations, and forecasts. Partner with lease payables, lease accounting, and property managers, maintain records in systems (Tririga/CoStar/DocuShare), support SOX-compliant audits, and recommend process improvements to meet period-end close and service targets.
Summary Generated by Built In
About the RoleAbout the Role / Job Summary:
The Landlord Account Reconciliation (LAR) Analyst is part of a customer service-oriented team responsible for facilitating lease-related payments for retail and non-retail locations. This role analyzes occupancy cost expenses for the company’s leased properties, ensuring accurate and timely payments in compliance with lease terms. The position is part of a team that processes thousands of occupancy statements and escrow invoices annually, reconciling landlord accounts and collaborating with landlords and property management to resolve account status. The analyst communicates findings to management and cross-functional real estate teams, supports company claims, and helps deliver significant annual savings. Strong critical thinking, organizational skills, and the ability to manage multiple priorities are essential for success in this role.
The candidate is expected to currently reside in Hyderabad, India.What You'll Do
The Landlord Account Reconciliation (LAR) Analyst is part of a customer service-oriented team responsible for facilitating lease-related payments for retail and non-retail locations. This role analyzes occupancy cost expenses for the company’s leased properties, ensuring accurate and timely payments in compliance with lease terms. The position is part of a team that processes thousands of occupancy statements and escrow invoices annually, reconciling landlord accounts and collaborating with landlords and property management to resolve account status. The analyst communicates findings to management and cross-functional real estate teams, supports company claims, and helps deliver significant annual savings. Strong critical thinking, organizational skills, and the ability to manage multiple priorities are essential for success in this role.
The candidate is expected to currently reside in Hyderabad, India.What You'll Do
- What You’ll Do / Job Description:
- Analyze and audit year-end occupancy statements and escrow escalations to ensure compliance with lease terms and accurate payment of occupancy costs.
- Prepare Co-tenancy reconciliations and landlord letters
- Review, process, and record occupancy-related invoices, accruals, and settlements, including high-value and complex transactions.
- Provide relevant forecast data
- Partner with Real Estate Lease Payables, Lease Accounting, and cross-functional teams to ensure accurate and timely payments, proper expense recording, and process improvements.
- Maintain and track audit records, system data, and productivity metrics in platforms such as Tririga/Costar and DocuShare.
- Manage and resolve ad-hoc research requests, discrepancies, and landlord account reconciliations, communicating effectively with landlords, property managers, and internal stakeholders.
- Support co-tenancy audits, special projects, and company audits, ensuring compliance with SOX controls, company policies, and record retention requirements.
- Provide recommendations for process improvements, submit settlement proposals, and support the team in meeting period-end close and processing targets.
- Deliver excellent customer service and uphold department commitments through effective communication and collaboration.
- Provide insights and feedback for process improvement.
- Who You Are / Additional Job Description:
- Basic accounting skills and familiarity with month-end close processes.
- Experience with large-scale ERP or similar payment/data tracking systems.
- Analytical skills to understand trends, work drivers, and identify opportunities.
- Productivity and process excellence mindset; ability to understand and improve process maps.
- External perspective to leverage trends in the retail finance industry.
- Strong communication and interpersonal skills; ability to work independently and escalate appropriately.
- Introductory analytical skills in Excel/Access and other business systems.
- Legal (lease) understanding, financial and some accounting background.
- Ability to interface with third-party lease audit consultants and landlords.
- Ability to adapt when necessary to work extended hours (including weekends) based on business needs
- Minimum Educational Level:
- Bachelor’s degree in business administration, accounting or equivalent experience required
- Minimum Experience:
- 3+ years of work experience in finance or accounting
- Manage and resolve ad-hoc research requests, discrepancies, and landlord account reconciliations, communicating effectively with landlords, property managers, and internal stakeholders.
- Support co-tenancy audits, special projects, and company audits, ensuring compliance with SOX controls, company policies, and record retention requirements.
- Provide recommendations for process improvements, submit settlement proposals, and support the team in meeting period-end close and processing targets.
- Deliver excellent customer service and uphold department commitments through effective communication and collaboration.
- Provide insights and feedback for process improvement.
Skills Required
- Bachelor's degree in business administration, accounting or equivalent experience
- 3+ years of work experience in finance or accounting
- Basic accounting skills and familiarity with month-end close processes
- Experience with large-scale ERP or similar payment/data tracking systems
- Proficiency with Excel and Access and familiarity with business systems
- Familiarity with Tririga, CoStar and DocuShare for audit and record tracking
- Understanding of lease/legal terms and lease accounting concepts
- Experience processing and reconciling occupancy-related invoices, accruals, and settlements
- Ability to support SOX controls, audits, and record retention requirements
- Strong communication, interpersonal, analytical, and process-improvement skills
- Ability to interface with third-party lease audit consultants, landlords, and property managers
- Willingness to work extended hours (including weekends) when required
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The Company
What We Do
In 1969, Don and Doris Fisher opened the first Gap store on Ocean Avenue in San Francisco. They wanted to make it easier to find a great pair of jeans, and they did. Their denim and records store was a hit, and it grew to become one of the world’s most iconic brands. Today we’re represented in more than 1400 stores in over 40 countries, and online. We have headquarters in New York, London, Shanghai, Tokyo, and, of course, San Francisco. Our unique aesthetic is optimistic cool, elevated American style. Our clothes are crafted with care, with focused attention to thoughtful design. We believe in staying true to our heritage while creating what’s next. Don and Doris Fisher always wanted to “do more than sell clothes.” They wanted to support the people who ran their company, to be active in their communities, and to have a positive impact on the world. Their vision helped transform retail, and we’re still following their lead. We stand for freedom and possibility for all; we champion diverse ideas that transcend generations, geographies and genders.
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