L&I Operations Specialist

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Mission Statement:

The Legal & Integrity (L&I) Operations Specialist is responsible for carrying out a wide range of administrative and data management activities to ensure smooth operations and efficient running of the Legal & Integrity function, globally. This includes managing data, overseeing critical processes, and providing support to L&I Team members around the world.

Your Responsibilities:

• Ensure accuracy, quality and integrity of data in various systems used by the L&I team for managing Matter, Spend, Knowledge, Learning Managment System etc.
• Pro-actively maintain and enforce document management and retention policies, procedures, and best practices to ensure optimal data quality of L&I documents).
• Participate in the smooth running of and adherence to key processes within the L&I function, such as Outside Counsel engagement (e.g. raising Purchase Orders) etc.
• Serve as a point of contact for internal and external (e.g. Law Firms) inquiries, providing timely and professional responses.
• Lead the “Operations” on-boarding of new L&I colleagues, to ensure they are able to use the tools and become familiar with processes in place as smoothly as possible.
• Assist in the roll-out of new systems, for example by assisting with testing or documentation.
• Provide Level 1 support (general User support, not technical) to the L&I community.
• Collaborate with cross-functional, international teams to support business objectives and support continuous improvement.
• Handle confidential information with discretion and maintain a high level of professionalism at all times.
• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background:

• Bachelor's degree in Business Administration, BCA, B.Tech or related field.
• 1-2 years of experience in an administrative role, with a focus on data management.
• Self-starter caliber who could own tasks through to completion.
• Strong attention to detail & excellent organizational skills.
• Ability to handle multiple tasks simultaneously.
• Proficiency in both spoken & written English language is required.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.
Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.