Junior Workplace Manager

The Firm

XTX Markets is an algorithmic trading firm that actively trades tens of thousands of instruments on over eighty venues with a daily volume of almost three hundred billion USD. We partner with counterparties, exchanges, and e-trading venues globally to provide consistent liquidity in the Equity, FX, Fixed Income, Commodity & Options markets, helping market participants throughout the world obtain the best prices in the various assets classes we cover.

We leverage the talent of the people who work here, modern computational techniques and state-of-the-art research infrastructure to analyse large data sets across markets quickly and efficiently, to maximise the effectiveness of our proprietary trading algorithms. The models that drive our trading strategies have evolved considerably over the last 10 years, from econometric methods that gave our company its name, to trees, to neural networks, to modern deep learning architectures. We are actively seeking new methods and ideas.

At XTX Markets technology is our business and we are a diverse organisation which attracts outstanding talent from across all industry backgrounds. We are focused on teamwork and our people collaborate on all aspects of the business, working openly and with respect for each other, our clients and the market. Our culture is non-hierarchical and one where everyone is valued. We strive for excellence in everything we do.

The Role

We are seeking for a highly organised and customer focused Junior Workplace Manager to join our team in Bristol. You will be experienced in managing office operations, ensuring the highest standard environment for staff and visitors.

You will be able to manage multiple workstreams, acting proactively to improve the working environment for all. No issue will be too small, and no project too complex.

Responsibilities

• Facilities management – ensuring the office is maintained to a high standard, both functionally and aesthetically. Organising all office repairs, cleans and routine PPM.
• Contractor & vendor management - managing all contractors and vendors, carrying out regular performance reviews and where necessary evaluating alternative providers.
• Building management – working closely with the building management team, setting up access for employees and contractors, creating permits for works, raising helpdesk tickets for any base build area issues etc.
• Office management – Ensuring the smooth running of the office and being the ‘go to person’.
• Health & safety – responsible for all office health and safety, ensuring the firm meets all regulatory requirements; risk assessments, DSE, PAT testing, updating the H&S policy etc.
• Ad-hoc projects – working closely with the Facilities Manager on ad hoc projects.
• Administrative support – provide administrative support to the Facilities Manager, including scheduling, documentation, and reporting. Schedule appointments for services such as massages, GP appointments, flu jabs and other wellness activities.
• Office supplies – oversee inventory and order office supplies and equipment as needed.
• Event coordination – assist with the on-site and off-site event planning.

Essential Attributes

• Experience managing a high-class office environment and a network of trusted suppliers.
• Examples of exercising sound judgement, leading and facilitating decision making on issues among multiple parties.
• You have exceptional interpersonal skills and personal resilience to working to strict timelines.
• You will approach the role with humility, willing to solve any issues no matter how small.
• You are approachable, supportive, and friendly.
• You are highly organised and structured, taking a project management approach to work.
• You can influence stakeholders at all levels in an organisation to act promptly.
• You are highly IT literate and able to use modern project management and collaboration tools (Asana, Slack, Outlook etc).
• IOSH or NEBOSH would be highly beneficial.

Benefits

• Onsite gym.
• Extensive medical benefits including an on-line doctor and therapist appointments at no charge.
• Stocked kitchens and lunch allowance.
• Various supports for caregivers, including emergency dependent care.
• Beautiful, newly fitted office.
• 25 days paid holiday per year + statutory holiday and paid sick days.
• Generous Pension contributions.