Junior Project Manager

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – C004766

Role Duties and Responsibilities

Support the Project Manager (PM) with administrative services and tasks using the Agency mandated and recommended tools:

• Support the PM with project resource management
  • Enter and maintain resource plans in Service Now
  • On behalf of the PM review and approve time cards
  • Monitor resource utilisation and rebalance resource plans when required
  • Replan resources as directed by the PM
• Support the PM with project planning
  • Enter and maintain work breakdown structure in Service Now
  • Maintain task status (progress, completion)
  • Monitor schedule
  • Replan project schedule as directed by the PM
• Support the PM with risk management
  • Maintain risk log in Service Now
  • Review and update risk status
  • Monitor mitigating actions and follow-up on them
• Support the PM with project reporting
  • Collect input and prepare project status reports
  • Support preparation of project exception reports using Agency template
  • Support preparation of external project reports
• Monitor PM data quality indicators and implement/recommend actions to improve them
• Support the PM with procurement
  • Enter Purchase Requests (PR) for procurement of material and services
  • Maintain project documentation set
• Reviewing and preparing project documents using Agency templates
  • Recording Minutes-of-Meetings
• Any other duty delegated from the PM

Essential Skills, Experience and Certifications

• Work experience in administrative and coordination functions in the area of project management.
• Experience in Project Management tools, preferably Service Now.

Desirable Skills, Experience and Certifications

• A recognized formal Project Management qualification, such as PRINCE2 or PMP. The lack of formal qualifications can be compensated by the demonstration of expertise and experience in the domain.

Education

• Higher vocational training in a relevant discipline with 3 years post-related experience. Or a secondary educational qualification with 5 years post-related experience.

Working Location

• The Hague, Netherlands

Working Policy

• On-site

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance