Essential Duties & Responsibilities
- TAR (Travel Authorization Request) Support
- Initiate, track, and maintain Travel Authorization Requests (TARs) in accordance with contract and company policies
- Coordinate with project staff, subcontractors, and internal teams to gather required travel details
- Communicate travel approval status, policy constraints, and next steps clearly and professionally
- RIP (Request to Initiate Purchase) Support
- Prepare and submit Requests to Initiate Purchase (RIPs) for labor, materials, or services
- Coordinate with subcontractors and internal procurement teams to ensure requests are complete and compliant
- Track RIP status through approval and execution, following up to resolution
- Project & Administrative Support
- Maintain trackers, logs, and shared documentation repositories
- Capture action items, deadlines, and follow-ups from meetings and communications
- Support weekly and monthly reporting with accurate, well-organized inputs
- Process Adherence & Improvement
- Apply standardized checklists, templates, and workflows consistently
- Identify recurring issues or points of confusion and elevate them to the Portfolio Lead
- Support continuous improvement by helping stakeholders understand and follow established processes
Required Skills & Experience
- Clearance Required: Must be eligible for a government security clearance
- US Citizenship is required for work on DoW contracts
- High school diploma and 2+ years of experience in administrative, operations, logistics, or project support roles
- Must be actively enrolled and seeking a business degree in a US accredited higher learning institution.
- Demonstrated experience coordinating requests, approvals, and follow-up actions
- Strong verbal and written communication skills, with the ability to explain processes and policies clearly
- Proven ability to work with a wide range of personalities and stakeholders
- High attention to detail and strong organizational skills
- Proficiency with Microsoft Excel and Word for trackers and documentation
- Ability to work independently in a remote environment
Desired Skills & Experience
- Bachelor’s degree in a relevant field preferred
- Comfortable and disciplined using/leveraging AI and LLMs
- Familiarity with government or regulated environments
- Experience supporting diverse and multiple stakeholders
#cjpost
The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.
At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.
We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what’s possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.
SMX is an Equal Opportunity employer including disabilities and veterans.
Selected applicant may be subject to a background investigation and/or education verification.
SMX does not sponsor a new applicant for employment authorization or immigration related support for this position (i.e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1 and O-1, or any EADs or other forms of work authorization that require immigration support from an employer).
Skills Required
- Eligible for a government security clearance
- U.S. citizenship for work on Department of War contracts
- High school diploma
- At least 2 years of experience in administrative, operations, logistics, or project support roles
- Currently enrolled in and seeking a business degree at a U.S.-accredited higher learning institution
- Experience coordinating requests, approvals, and follow-up actions
- Strong verbal and written communication skills
- Ability to explain processes and policies clearly
- Ability to work with diverse stakeholders and personalities
- Strong attention to detail and organizational skills
- Proficiency with Microsoft Excel and Word
- Ability to work independently in a remote environment
- Bachelor's degree in a relevant field
- Comfort and discipline using AI and large language models
- Familiarity with government or regulated environments
- Experience supporting diverse and multiple stakeholders
SMX Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about SMX and has not been reviewed or approved by SMX.
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Fair & Transparent Compensation — Salary ranges are publicly listed on many postings and a pay transparency statement clarifies how location, contract, and credentials influence offers. This visibility helps set clear expectations around compensation.
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Leave & Time Off Breadth — About four weeks of PTO plus 11 paid federal holidays are highlighted in careers materials. Paid military leave on some roles further expands time‑off coverage.
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Retirement Support — A 401(k) with a dollar‑for‑dollar match on the first 5% and immediate vesting is called out in role descriptions. Traditional and Roth options support long‑term savings.
SMX Insights
What We Do
SMX is a global technology and advanced engineering provider specializing in Cloud Solutions, C5ISR, and Advanced Engineering / IT. Our tradition of delivering innovative, technical solutions dates back to 1995, however, you may know us better by one of our legacy company names: Trident Technologies, Smartronix, Datastrong, or C2S Consulting Group. With the support of OceanSound Partners, our private equity investment sponsor, we began operating as one business starting in 2019 and became SMX in 2021. We operate in close proximity to our clients around the globe and have core locations in Alabama, California, the DC Metro, Florida, Hawaii, Maryland, and Massachusetts. Today, as SMX, we are one team and together empower government and commercial enterprises to become more effective, innovative, and resilient, no matter what challenges they face. SMX offers competitive benefits, excellent work environments, and growth opportunities for our employees while continuing to expand operations and support our communities. We have more than 25 years of rapid and consistent growth with continuous recognition as an employer-of-choice technology company. In addition, we have earned coveted industry quality and business certifications; have a strong commitment to business partnerships, ethics, compliance, and sustainability; and have a multitude of premier contracting vehicles. The combination of these attributes allows us to provide sound, repeatable business solutions yet remain flexible and agile to quickly adapt to specific customer requirements. Committed to ensuring the highest levels of customer satisfaction, SMX is structured around the programs and technologies we support to provide optimal and seamless operations. We have maintained a reputation for excellence, helping to assure the missions of our Department of Defense, Public Sector, Fortune 1000, and other Government and commercial customers.
