The Role
Provide HR administrative support across the EMEA region: maintain HR records and files, administer onboarding and benefits, prepare reports, support HR projects, manage facilities coordination, and help standardize HR processes and documentation.
Summary Generated by Built In
Overview
To provide general HR administrative support and supporting ad hoc across the Acuity group. Acting at the first point of contact for any administrative need. The range of administrative duties will encompass the employee life cycle, following regular HR processes and managing HR data & systems to ensure accuracy at all times.
Accountabilities include:
Skills and experience required
Capabilities and Strengths
To provide general HR administrative support and supporting ad hoc across the Acuity group. Acting at the first point of contact for any administrative need. The range of administrative duties will encompass the employee life cycle, following regular HR processes and managing HR data & systems to ensure accuracy at all times.
Accountabilities include:
- Maintain accurate employee records in HR system, ensuring all employee data, organisational changes, annual leave, absences and contractual updates are processed in a timely manner.
- Coordinate and administer new joiner onboarding, including organising onboarding meetings, creating employee records and maintaining personnel documentation.
- Manage electronic employee files, ensuring documentation is accurately maintained, archived and compliant with GDPR and internal record-keeping standards.
- Prepare, consolidate and maintain HR, payroll, management and ad hoc reports and providing reporting support to Finance and other stakeholders.
- Lead the administration of the employee certification process
- Provide administrative support for employee benefits, including medical and social benefits administration where applicable.
- Develop, maintain and update standard HR templates, policies, letters, guides and documentation to ensure consistency across the EMEA region.
- Support People Operations and regional HR projects, including online research, benchmarking, supplier sourcing and project coordination.
- Coordinate facilities-related activities, including liaison with serviced office providers, office improvements, workplace changes and the organisation of employee engagement events.
- Contribute to the continuous improvement, standardisation and quality assurance of HR processes, systems, documentation and data across EMEA.
- Provide general administrative support to the EMEA HR team and undertake any other reporting or operational activities required to support the effective delivery of People Operations.
Skills and experience required
- Proficiency with MS Office systems including Outlook, Word, PowerPoint, Excel and TEAMS
- Еxperience using and updating HR Systems, will be considered as an advantage
- Ensuring deadlines are met and tasks are completed
Capabilities and Strengths
- Ability to work independently and collaboratively in a multi-functional team
- Excellent communication skills - both verbal and written
- A strong attention to detail and accuracy
- Exceptional organisational skills and ability to work comfortably on competing priorities
Skills Required
- Proficiency with MS Office (Outlook, Word, PowerPoint, Excel, Teams)
- Experience using and updating HR systems
- Maintain accurate employee records and process HR data in a timely manner
- Coordinate and administer new joiner onboarding
- Manage electronic employee files in compliance with GDPR and record-keeping standards
- Prepare and maintain HR, payroll, management and ad hoc reports
- Provide administrative support for employee benefits
- Excellent verbal and written communication skills
- Strong attention to detail and accuracy
- Exceptional organisational skills and ability to manage competing priorities
- Ability to work independently and collaboratively
- Ability to meet deadlines and complete tasks
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The Company
What We Do
Ascent is a design-led software, data and cloud business that specialises in advanced analytics and AI. We design, build and manage cloud-native products, solutions, platforms and experiences on Azure. Our community of engineers, architects, data scientists, experience designers and consultants is here to help customers do something new, or do something better. Ascent is home to 450+ technology specialists across 5 key European locations (UK, Germany, Portugal, Malta and Bulgaria). Our talented, consultative teams deliver a range of solutions, from digital product and service design to mobile app development, API integrations, data engineering, AI and data science. Our modern app, data and infrastructure platforms help businesses leave legacy behind and enable rapid, efficient innovation
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