Role Purpose
As our Junior PA, you will provide comprehensive, high-level support to the Director in a confidential, efficient, and highly organised manner. You will be the engine behind the Director's daily operations, ensuring their schedule is seamless and their priorities are met. Beyond dedicated executive support, you will act as a versatile team player, stepping in to support the wider company in various capacities as required.
Role Responsibilities
- Diary & Meeting Management
- Provide expert diary management for the Director, highlighting approaching key dates and allocating time for preparation
- Coordination of company critical Path
- Arrange internal and external meetings with suppliers and partners, managing room bookings, agendas, travel arrangements, and catering
- Prepare meeting agendas points in preparation of upcoming meetings
- Coordinate with other PAs across the business to align schedules and maximise time efficiency
- Prepare and circulate appropriate documentation and minutes prior to and following meetings
- Ensure the Director is available for meetings on time and manage attendee expectations if schedules overrun
Technical Administration & Content Support
- Provide documentation support, including writing up and updating content for presentations
- Manage both paper and digital filing systems and filter incoming phone calls
- Collate information from the team to respond to NEXT Head Office enquiries
- Complete ad-hoc projects for the Director and the wider team as required
- Update travel policy on the internal intranet
Team & Operational Coordination
- Prepare induction programmes for new starters joining the team
- Consolidate expenses and invoices for authorisation, following through on all system requests
- Maintain team calendars, department room bookings, and organise department events
- Manage work space planning to ensure the team area is fit for purpose and future-proofed
- Manage travel across Buying, Merchandising and Design - liaising with Buyers and Managers, flight and hotel bookings, restaurant bookings, visas/passport renewals, travel budget including management of all air mile accounts and hotel corporate rates
- Ensure meeting rooms and any IT equipment & refreshments are arranged and in working order
- 25% off most NEXT, MADE*, Lipsy*, Gap* and Victoria's Secret* products (*when purchased through NEXT)
- 10% off most partner brands & up to 15% off Branded Beauty
- Hot deals and exclusive offers from over 3,500 retailers through our online benefits platform
- Company performance based bonus
- Early VIP access to sale stock via Direct to Desk
- Life assurance
- Sharesave scheme
- Annual Travel Card Loan
- Sample Sales
- Fantastic L&D opportunities
- Flexi-Hour Scheme
- Direct to Work - Discount online and instore, collect your items the next day for free from your place of work or local store
- Support Networks - Access to Network Groups to empower and celebrate each other
- Wellhub - Discounted flexible monthly gym memberships, with apps, PT sessions and more
Skills Required
- Expert diary and meeting management for a Director
- Arrange internal and external meetings including room bookings, agendas, catering and attendee coordination
- Manage travel bookings across Buying, Merchandising and Design including flights, hotels, visas and passport renewals
- Prepare meeting agendas, take and circulate minutes, and prepare documentation and presentations
- Manage paper and digital filing systems and filter incoming phone calls
- Collate information to respond to Head Office enquiries and complete ad-hoc projects
- Consolidate expenses and invoices for authorisation and follow through on system requests
- Maintain team calendars, department room bookings, organise events and workspace planning
- Update travel policy on the internal intranet
- Ensure meeting rooms, IT equipment and refreshments are arranged and in working order
What We Do
BD is one of the largest global medical technology companies in the world and is advancing the world of health by improving medical discovery, diagnostics and the delivery of care. The company supports the heroes on the frontlines of health care by developing innovative technology, services and solutions that help advance both clinical therapy for patients and clinical process for health care providers. BD and its 65,000 employees have a passion and commitment to help improve patient outcomes, improve the safety and efficiency of clinicians’ care delivery process, enable laboratory scientists to better diagnose disease and advance researchers’ capabilities to develop the next generation of diagnostics and therapeutics. BD has a presence in virtually every country and partners with organizations around the world to address some of the most challenging global health issues. By working in close collaboration with customers, BD can help enhance outcomes, lower costs, increase efficiencies, improve safety and expand access to health care. In 2017, BD welcomed C. R. Bard and its products into the BD family. For more information on BD, please visit bd.com.
