Italy Payroll Officer

Job Posting Summary

The Italy Payroll Officer will be part of the Global HR Service Delivery (GHR SD) team.

An experienced Payroll Officer that is a subject matter expert in the Italian Payroll as well as acting as the first point of contact for guidance around operational aspects of the team’s tasks. This includes all areas of employment taxation, regulatory and statutory reporting as well as overseeing and ensuring appropriate governance of operation tasks.

In the role you will need to work independently, but in tandem support various teams and projects as they arise. You will act as a key liaison and go to person for any questions or issues related to the Italian payroll and HR Operations. 

Role will be based in Poland (Cracow or Gdansk) and supporting Italy and other EMEA locations. You will report to the Payroll & HR Operations EMEA Hub Manager and the Country Head of Italy who has oversight for few European locations.

Key Responsibilities:

• Deliver Payroll & HR Operations processes in Italy and other EMEA locations, in line with local legislative requirements including relevant documents handling & sign off

• Engage and cooperate with key stakeholders, subject matter experts and operational areas to develop and build strong partnerships across the Company

• Manage employee queries related to Italy Payroll and HR Operations processes within agreed SLA

• Act as a local escalation first point of contact for all Payroll & HR Operations queries related with Italy staff

• Prepare and distribute standard and ad hoc HR reports within specified guidelines

• Ensure and monitor the compliance of maintaining data privacy in line with global and local requirements across GHR Shared Services and act in an advisory role when looking at legislative changes and trends to assess and impact future strategy

• Take accountability for the continuous improvement in EMEA HUB Team based on observations and input; implementation of new ideas on streamlining of the processes,

Qualifications and Skills Requirements

• Fluency in English and Italian (Italian language min. CELI 4 level required)

• University degree - HR/finance/accounting preferred

• 5 or more years’ experience in Italian payroll operations position with a strong understanding of best practice around controls regulations tax compliance and working with outsourced providers

• Excellent knowledge of Italian Labor law, with special focus on Personal Income Tax and Social Security regulations and HR Lifecycle documents digitization. Time and Attendance rules in Italy knowledge will be an asset

• Knowledge of financial institutions Collective Bargaining agreement CCNL will be an additional asset

• Payroll & HR Operations subject matter expertise with in-house payroll processing model will be an asset

• Very Good Excel skills

• Strong analytical and problem-solving skills

• Very good organizational and communication skills

• Working knowledge of HRIS and payroll systems required

• Must be detail oriented and deadline driven; ability to work in a fast-paced, structured and team-based environment, as well as independently

• Ability to multitask, ensure accuracy and execute against pre-determined deadlines

• Strong organizational skills and time management skills (ability to prioritize)

• Establish and maintain effective and cooperative working relationships with Internal teams

Location of the role:

EMEA/Poland

About State Street

Across the globe, institutional investors rely on State Street to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do utilizing our talented workforce.

Our promise to maintain an environment where every employee feels valued and able to meet their full potential infuses our company values. It’s also part of our commitment to inclusion, development and engagement, and corporate social responsibility. You’ll have tools to help balance your professional and personal life, paid volunteer days, and access to employee networks that help you stay connected to what matters to you. Join us.

State Street is an Affirmative Action/ Equal Opportunity Employer/Vet/Disability.

Minimum Salary:​

The minimum salary quoted above applies to the role in the primary location specified. If the candidate ultimately works outside of this primary location, the applicable minimum salary may differ.​

Salary will be determined based on factors such as the position, type of work performed, individual skills, job description, working hours, diligence, initiative, self-management, length of employment, availability, and the quantity and quality of work delivered, as well as other objective and non-discriminatory criteria relevant to State Street employees.​

In addition to salary, employees are eligible to be considered for discretionary annual performance-based awards.​

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We Offer:​

• Permanent contract from day one​

• Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off)​

• Gold Medical Package for employees and their families (partner and children)​

• Premium life insurance package and private pension plan​

• Wide range of soft skills training, technical workshops, language classes and development programs​

• Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice​

• Variety of well-being programs​

• Additional benefits available depending on the seniority of the role

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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