The Role
Manages daily office operations, reception, suppliers, maintenance, office supplies, couriers, documentation, meetings, business travel logistics, employee onboarding support, and administrative activities. The role provides organizational support to management, coordinates visitors and vendors, maintains professional office spaces, and assists with internal events and communications. Fluency in Italian and English, strong organizational skills, discretion, and hands-on office administration experience are required.
Summary Generated by Built In
IT
Primario operatore europeo, investitore e sviluppatore immobiliare, leader di settore, ricerca un Office Manager per la sede di Milano, con l’obiettivo di garantire l’efficienza quotidiana dell’ufficio e fornire supporto operativo e organizzativo al team italiano.
Office Manager
ITA/2609/OFMA
/Sede:Milano/
Il candidato ideale possiede esperienza nella gestione operativa di un ufficio, preferibilmente maturata in contesti internazionali e, idealmente, nel settore immobiliare, finanziario o dei servizi professionali.
È una persona autonoma, organizzata e versatile, capace di coordinare fornitori e attività amministrative senza perdere l’approccio pratico necessario per occuparsi personalmente anche della reception e delle necessità quotidiane dell’ufficio.
Responsabilità:
- Gestione operativa quotidiana dell’ufficio, garantendo efficienza, ordine e continuità organizzativa;
- Gestione del front office e accoglienza professionale di clienti, ospiti e fornitori;
- Coordinamento di fornitori, servizi generali, manutenzioni e approvvigionamento dei materiali;
- Gestione di posta, corrieri, documentazione, consegne e archiviazione;
- Organizzazione logistica di meeting, visite, eventi interni e trasferte;
- Supporto nella gestione di agende, appuntamenti e attività organizzative della Direzione;
- Preparazione di sale riunioni e supporto operativo durante incontri con clienti e partner;
- Supporto all’onboarding dei nuovi dipendenti e coordinamento delle relative necessità organizzative;
- Supporto amministrativo di base e collaborazione con consulenti, fornitori e funzioni corporate;
- Gestione di commissioni esterne legate all’operatività aziendale;
- Supervisione della corretta presentazione degli spazi comuni e del front office;
- Supporto ad attività di comunicazione interna, eventi e iniziative aziendali quando necessario.
Requisiti:
- Esperienza precedente come Office Manager, Office Coordinator, Executive Assistant, Reception Manager o in ruoli affini;
- Preferibile esperienza maturata in società immobiliari, finanziarie, di consulenza o in altri contesti corporate internazionali;
- Italiano e inglese fluente, scritto e parlato;
- Familiarita’ con MS Office e strumenti digitali aziendali;
- Esperienza nella gestione di fornitori, servizi generali e attività amministrative d’ufficio;
- Ottime capacità organizzative e di gestione delle priorità;
- Riservatezza, precisione e autonomia operativa;
- Presenza professionale e ottime capacità di accoglienza e comunicazione;
- Approccio concreto e disponibilità a gestire personalmente anche le attività operative quotidiane della reception.
L’offerta:
- Un ruolo vitale di coordinamento e supporto nell’organizzazione della sede direzionale italiana di una realtà leader europea;
- Contratto a tempo indeterminato secondo CCNL Terziario, Distribuzione e Servizi;
- Pacchetto retributivo competitivo e commisurato ad esperienza e competenze.
Se ti riconosci in questo profilo, con responsabilita’ operative, hai esperienza e capacità organizzative, contattaci scrivendo a:
Contatteremo ogni candidato/a selezionato/a.
EN
Primary European real estate investment & development company, sector leader, is seeking an Office Manager for its Milan office to ensure the smooth day-to-day running of the workplace and provide operational and organizational support to the Italian team.
Office Manager
ITA/2609/OFMA
/ Location: Milan /
The ideal candidate has previous experience in the operational management of an office, preferably gained in an international environment and, ideally, within real estate, financial services or professional services.
They will be an independent, well-organized and versatile professional, able to coordinate suppliers and administrative activities while maintaining the hands-on approach required to personally support reception duties and the everyday needs of the office.
Responsibilities:
- Managing the day-to-day operations of the office, ensuring efficiency, order and organizational continuity;
- Managing the front office and providing a professional welcome to clients, visitors and suppliers;
- Coordinating suppliers, general services, maintenance activities and office supplies;
- Managing post, couriers, documentation, deliveries and filing;
- Organizing the logistics of meetings, visits, internal events and business travel;
- Supporting daily management, appointments and organizational activities for the management team;
- Preparing meeting rooms and providing operational support during meetings with clients and business partners;
- Supporting the onboarding of new employees and coordinating related organizational requirements;
- Providing administrative support and liaising with consultants, suppliers and corporate functions;
- Running errands & tasks outside the office, related to the day-to-day operations;
- Ensuring that shared areas and the front office are kept tidy and professionally presented;
- Supporting internal communications, events and company initiatives when required.
Requirements:
- Previous experience as an Office Manager, Office Coordinator, Executive Assistant, Reception Manager or in a similar role;
- Previous experience in real estate, financial services, consulting or another international corporate environment would be an advantage;
- Fluent Italian and English, both written and spoken;
- Good working knowledge of MS Office and standard business digital tools;
- Experience in managing suppliers, general services and office administration;
- Strong organizational and prioritization skills;
- Discretion, accuracy and the ability to work independently;
- Professional presence and strong communication and front-office skills;
- Practical, hands-on approach and willingness to personally manage day-to-day reception and office tasks when needed.
The offer:
- A key coordination and support role within the Italian head office of a leading European company;
- Permanent employment contract under the Italian CCNL Terziario, Distribuzione e Servizi;
- Competitive compensation package based on experience and skills.
If this sounds like the right opportunity for you and you combine operational ownership with strong organizational skills, please contact:
We will contact all shortlisted candidates.
AI-generated image
AI-generated image
Skills Required
- Previous experience as an Office Manager, Office Coordinator, Executive Assistant, Reception Manager, or in a similar role
- Fluent Italian and English, written and spoken
- Working knowledge of Microsoft Office and standard business digital tools
- Experience managing suppliers, general services, and office administration
- Strong organizational and prioritization skills
- Discretion, accuracy, and ability to work independently
- Professional presence and strong communication and front-office skills
- Practical, hands-on approach and willingness to manage reception and daily office tasks
- Experience in real estate, financial services, consulting, or an international corporate environment
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The Company
What We Do
PropertyTalents is a European Built Environment Advisory firm providing recruitment solutions, executive search, team building, and career and organizational development services.
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