IT Project Coordinator

About the Role

The Project Coordinator supports procurement, inventory, and operational activities by managing purchasing workflows, vendor coordination, inventory tracking, and financial documentation processes. This role focuses on ensuring timely procurement of goods and services, maintaining accurate inventory and asset records, and supporting cross functional operational efficiency within a fast-paced business environment.

The Project Coordinator collaborates closely with vendors, accounting, operations, and internal stakeholders to support purchasing activities, inventory management, invoice processing, and asset tracking. This position ensures procurement accuracy, inventory availability, and compliance with company financial and operational procedures while supporting day to day business operations.

What You Will Do

• Generate and manage e-tickets from initiation through completion.
• Communicate with vendors to obtain quotes, pricing, and procurement related information.
• Create and process purchase orders based on approved vendor quotations.
• Review, reconcile, pay, and close purchase orders against submitted invoices.
• Onboard new vendors using W-9 documentation and maintain accurate vendor records.
• Prepare, upload, and route CAPEX documentation and approval forms through signature workflows.
• Maintain detailed accounts payable and invoice tracking reports, including monthly reconciliations of outstanding invoices.
• Coordinate with accounting and internal stakeholders to ensure compliance with CAPEX policies and financial procedures.
• Confirm receipt of goods and services with stakeholders to support invoice processing and PO closure.
• Receive, unpack, organize, and maintain inventory for incoming shipments and equipment deliveries.
• Maintain stock level records for commonly ordered items and initiate replenishment orders based on inventory thresholds.
• Tag and track company assets using asset tracking software, including serial number documentation for equipment over designated value thresholds.
• Work with members of the different IT teams to assist with inventory management.
• Create and manage Stock Transport Orders (STOs) from request through delivery confirmation.
• Prepare ST4 tax exemption documentation.

What You Bring

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Finance, Information Systems, Information Technology, or a related field.
• 2+ years of experience supporting procurement, purchasing, inventory management, or operational coordination activities.
• Working knowledge of SAP purchasing and inventory workflows
• Experience processing purchase orders, invoices, and vendor documentation.
• Strong organizational skills with the ability to manage multiple requests and deadlines simultaneously.
• Experience maintaining inventory records and tracking company assets.
• Proficiency with Microsoft Office applications including Excel and Outlook
• Strong communication skills and ability to coordinate with vendors, accounting teams, and internal stakeholders.
• Detail oriented approach with strong recordkeeping and documentation management skills.
• Experience using asset management or inventory tracking platforms such as Asset Panda preferred.

Nice to Have:

• Experience supporting CAPEX procurement processes and approval workflows.
• Experience with DocuSign approval routing and documentation management
• Familiarity with accounts payable reconciliation and financial reporting processes
• Experience working in fast paced operations, manufacturing, or technology environments.
• Experience working with SAP for purchasing, inventory management, and procurement operations.
• Experience using Asset Panda for asset tracking and inventory management.

ZT Systems assesses market data to ensure a competitive compensation package is created for all our employees. The typical base salary for this position is expected to be $60,320 per year. If hired, the final base salary will be determined on an individual basis taking into consideration experience, skills, knowledge, education and/or certifications.

Base salary is just one component of ZT Systems total rewards philosophy. We take pride in offering a wide range of benefits and perks that appeal to the variety of needs across our diverse employee base. Other rewards may include bonus, paid time off, generous 401k match, tuition reimbursement, wellbeing resources, and more.

We are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this opportunity but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

#LI:SL1; #LI:Onsite

At ZT Systems, a Sanmina Company, you’ll get to do work you are proud of alongside smart, passionate people. Every day, there are opportunities to collaborate with the best in the industry to design, build, and deliver impactful solutions to world-class customers. Along the way, you will gain hands-on experience in a fast-paced environment that’s challenging, rewarding, and career-defining.

A culture built around our values we work hard and think fast. We view challenges as opportunities—to do better, push harder, and be faster than we were the day before. When we fail, we learn from it and move on together. And when we succeed, we use the momentum to go even further. We create value with everything we do, building the foundation of today—and transforming the future of tomorrow.

Join ZT Systems and help us build technology infrastructure that connects the world.

What We Offer
At ZT Systems, a Sanmina Company, we believe that investing in our people is key to our continued growth and innovation. When you join our team, you’ll gain access to a comprehensive and inclusive benefits package designed to support your well-being, financial security, and professional development—both now and in the future.

Compensation & Financial Security

-Competitive base salary

-Performance-based annual bonus eligibility

-401(k) retirement savings plan

-Tuition reimbursement for eligible education programs

Health & Wellness

-Comprehensive medical, dental, and vision coverage with access to leading providers

-Mental health resources and employee wellness support programs-

-Company-paid life and disability insurance

Time Away & Work-Life Balance

-Paid time off (PTO) and company-paid holidays

-Parental leave and family care support programs

Growth & Purpose

-Structured training programs and on-the-job learning opportunities

-Matching gifts and volunteer programs to support causes you care about

These benefits are available to eligible employees and are designed to grow with you as your career evolves. Full benefits and eligibility varies by work location. Learn more about our benefits here.

ZT Group Int’l. is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. ZT Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Please be aware that certain positions may require the applicant to either 1) be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or 2) be eligible to obtain an export control license or license exception from the Bureau of Industry and Science & U.S. Department of Commerce. All offers of employment will be conditional subject to the foregoing.