Pacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in eleven western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, TX, & HI. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more.
At Pacific Office Automation, you will find an amazing technology company full of growth opportunities, great benefits, and passionate coworkers who aim to help you succeed. Among our company goals, we aim to be a long-term employer. That means providing employees with the training and certification they need to keep up with the fast-changing technology of our office machines, devices, and software. At POA, we believe that all voices can and should be heard, regardless of seniority or tenure.
Position
Our growing MSP is seeking an additional Project Coordinator to join our Beaverton, OR office.
Essential Job Duties
- Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
- Organizing, attending, and participating in stakeholder meetings.
- Documenting and following up on important actions and decisions from meetings.
- Preparing necessary presentation materials for meetings
- Ensuring Project deadlines are met.
- Undertaking Project Tasks as required.
- Ensuring Projects adhere to frameworks and all documentation is appropriately for each project.
- Assess Project risks and issues and provide solutions where applicable
- Chair and facilitate meetings where appropriate and distribute
- Manages a number of server deployment projects for our customers.
- Coordinates and/or manages internal and external resources, both technical and non-technical.
- Works with customers on the definition and execution of their overall project plans.
- Communicates change management plans, project plans and overall project priorities.
- Develops project process and procedures for server migrations and implementation of services.
- Manages the client relationship and set customer expectations during implementation and migration projects.
- Works directly with Technical Account Managers, Sales Engineers and Project Engineers to set customer expectations and deliver on deadlines.
- Documents project progress as per project management best practices (meeting minutes, project plan updates, and weekly status reports).
- Documents functional and technical specifications of delivery solutions.
- Analyzes, creates and reviews Statements of Work for projects and change requests.
- Contributes to constant improvement of Pacific Office's project management practices.
- Coordinates training and mentorship between teams and technical staff.
- Use our corporate Project Management tool for resourcing, tasks and project lifecycle.
Qualifications
- Bachelor's degree in a computer-related field or Computer Science.
- 5 years of working at an MSP (Managed Service Provider)
- 5 years of project and/or scheduling coordination
- Usage of both Soft and Hard skills to effectively deliver results.
Benefits
- Advancement and growth into leadership roles
- Team-player environment
- Medical/Dental/Vision/Life insurance plans
- Matched 401k
- PTO, Vacation, Sick Leave
- FSA/HSA programs
- Compensation: $65,000-$95,000 per year
Our Commitment to Diversity and Inclusion
Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees’ differences because we know that diversity makes us stronger.
#LI-Onsite
Skills Required
- Bachelor's degree in a computer-related field or Computer Science.
- 5 years of working at an MSP (Managed Service Provider).
- 5 years of project and/or scheduling coordination.
- Proven use of soft and hard skills to effectively deliver results (communication, coordination, technical aptitude).
What We Do
At Pacific Office Automation (POA), we take pride in being a privately held office technology and managed services provider headquartered in Beaverton, Oregon. Since our founding in 1976 by Terry Newsom, we have grown from a small photocopier business into the largest independent office equipment dealer in the United States. Today, we generate approximately $491 million in annual revenue and serve over 40,000 businesses across the western U.S. with a team of about 1,400 employees across 30+ regional offices in Oregon, Washington, California, Utah, Colorado, Arizona, Texas, Nevada, New Mexico, and Idaho. At our core, we offer a broad array of services focused on streamlining workplace operations. These include the sales and leasing of office equipment such as multifunction printers, copiers, fax machines, VoIP phone systems, and mailing equipment. We proudly partner with industry-leading hardware brands including Canon, Ricoh, Konica Minolta, Sharp, HP, and Lexmark to deliver customized solutions to our clients. Our Managed Print Services (MPS) form a cornerstone of our business, allowing customers to outsource print operations for greater efficiency, supply monitoring, device maintenance, and overall workflow optimization. Beyond print services, we have expanded into managed IT services and unified communications. We offer cloud-managed infrastructure, cybersecurity, network management, VoIP phone systems, and digital document management tools. These services are especially valued in sectors that demand high security and compliance, such as healthcare, legal, education, and government. Our IT division also integrates video surveillance systems and supports facilities management with services like EV charging station installations. Our service model emphasizes a strong local presence and fast response times. Each regional branch operates semi-autonomously, staffed with technical experts, account managers, and support personnel trained to resolve customer issues quickly. This decentralized approach enables us to maintain consistent service and support across our large geographic footprint. Our corporate motto, "Problem Solved," reflects our proactive, client-focused philosophy.
Why Work With Us
We’re unique because we offer end-to-end tech solutions under one roof. Our local ownership, rapid growth, and “Problem Solved” mindset create a rare mix of stability, innovation, and autonomy. You’ll grow your skills, make a real impact, be supported every step of the way—and build a lasting career you’re proud of.
