IP Services Administrator

Job purpose

To handle administrative functions relating to the management and prosecution of trade marks, patents and designs. Job requirements

The main responsibilities of the role are to:

• Utilise tools within an intellectual property database to prepare trade mark, patent and design application forms and other routine English language documentation relating to the filing and prosecution of trade mark, patent and design applications.
• Organise the translation of correspondence between Clyde & Co and the Trade Marks and Patent Office (i.e. arranging for letters from the Office to be translated into English and for letters from Clyde & Co to the Trade Marks of Patent Office to be translated into English and Arabic).
• Liaise with case handlers to prepare routine letters and documents (based on precedents). This will include, for example, trade mark approval sheets, Powers of Attorney and standard letters instructing corresponding agents and reporting to clients.
• Management of original documents
• Make telephone calls to the Trade Marks and Patent Offices.
• Accurately enter data into the trade mark database.  Take responsibility for the quality of all work produced.
• Effectively monitor all case deadlines.
• Provide cover for team member absences
• Ad hoc duties as direct by IP Operations Manager

Candidate requirements

We are interested in candidates with:

• Education up to high school level or equivalent; degree desirable;
• Previous administration experience gained within professional services; trade mark or patent administration experience desirable.
• Excellent written and spoken English and Arabic
• Exceptional attention to detail;
• Excellent organisational skills;
• An ability to work in a team – the role will involve working as part of a team of administrators and receiving instructions from paralegals and case handlers;
• An ability to multi-task;
• An ability to prioritise a very busy workload and work effectively under pressure; and
• An ability to work to tight case deadlines and take a proactive approach to work.

The Firm

When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

Our Commitment

Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.

A Note on Privacy

Please take a moment to read our privacy notice. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.

This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.