The Invoice Processor is responsible for managing the invoice process by ensuring accurate and timely processing of invoices, maintaining financial records, and supporting the overall financial operations of the organization.
KEY RESPONSIBILITIES - ESSENTIAL FUNCTIONS
- Receive, review, and verify invoices for accuracy and compliance with company policies
- Code invoices to appropriate accounts and departments
- Enter invoice information into accounting software or ERP Systems
- Maintain accurate records of processed invoices and related documents
- Reconcile discrepancies between vendor statements and all internal records
- Assist in resolving invoice disputes and communicate with vendors as needed
- Generate reports related to invoice payment processing
- Provide insights on outstanding invoices and payment cycles
- Work closely with the finance team to ensure timely payments and adherence to cash flow policies
- Assist with audits and provide necessary documentation as required
- Follow up and resolve open invoices and issues with vendors
- Other duties as assigned
LEADERSHIP RESPONSIBILITIES
- This position has no managerial responsibilities
COMPETENCIES - SKILLS
- Excellent team player skills
- Must be detail oriented with a high level of accuracy
- Ability to work in fast paced environment
- Strong multi-tasking ability
- Demonstrate courteous customer service skills
- Excellent communication skills
EDUCATION and EXPERIENCE
- High School diploma or equivalent; degree in finance or accounting preferred
- Accounts Payable experience preferred
- Data entry experience preferred
- 1-2 years of office setting experience required
- Excellent Excel skills (creating spreadsheets and formulas)
JOB SPECIFICATIONS and WORK ENVIRONMENT
- Work Environment: This position is in Schaumburg, Ill and operates in a professional office environment
- Position Type/Standard Schedule: This is a full-time hybrid position, Monday through Friday (onsite 3 days a week, Wednesdays in office is required)
- Travel: No Travel required for this position
DISCLAIMER
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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Our BenefitsWheels recognizes benefits are a significant part of your employee experience, and we've created a robust benefits package that is market-leading, competitive offerings so you and your family can receive outstanding care. Please click here for an overview of the benefits available to you and your family.
Pay Range:
$39,600-$55,400The base salary range for this position is listed above. This position is eligible to participate in the annual incentive plan which is based on company performance and individual performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience, education, certifications, skill level and expertise, and may vary from the amounts listed here.
EEO StatementWheels is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening.
Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Wheels is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.
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What We Do
Wheels is the power of Wheels, Donlen, and LeasePlan USA coming together as one team – all united with a passionate commitment to customer service. As one of the largest fleet management companies in North America, Wheels features a portfolio of 800,000 vehicles under management across the continent, a global alliance in 59 countries, and a client base that consists of some of the best-known businesses in the world. No matter the industry type or business size, we’re proud to work across sales and service fleets, trucks and equipment, and last mile delivery to ensure we power your potential. Your success is our success. Together let’s go far.
