Invoice Coordinator

Job Overview

Gourmet Foods International is seeking a detail-oriented and organized Invoice Coordinator to support invoice processing and administrative functions. This position is responsible for verifying, entering, printing, filing, and maintaining invoices while ensuring information is accurate and properly documented.

The Invoice Coordinator will also provide administrative support through data entry, data abstraction, reporting, internet research, and coordination with warehouse operations. The ideal candidate is dependable, organized, and able to prioritize multiple tasks while maintaining high accuracy.

What does your day look like? Some of your duties may include:

• Verify, enter, print, file, and maintain invoices accurately

• Review invoice information for completeness and accuracy

• Perform data entry, data abstraction, and internet research as needed

• Prepare and maintain reports related to daily activities and follow-up items

• Coordinate with warehouse team members to finalize shift-related responsibilities

• Answer incoming calls as needed, provide basic information, take messages, and route calls appropriately

• Maintain organized records and documentation

• Provide administrative support to contracts and other business functions as needed

• Complete additional administrative duties and projects as assigned

Things you need to be able to do:

• Strong attention to detail and commitment to accuracy

• Excellent organizational and time-management skills

• Ability to prioritize multiple tasks and meet deadlines

• Strong written and verbal communication skills

• Ability to work independently and take initiative

• Proficiency with computers and Microsoft Office applications

• Ability to accurately enter, review, and maintain business records and data

• Reliable and self-motivated with strong follow-through

Things that are a plus but not a deal-breaker:

• 2–3 years of administrative, invoice processing, data entry, or related experience

• High School Diploma or GED

• Experience working with invoices, accounting documents, or business records

• Experience supporting warehouse or distribution operations

• Strong Microsoft Excel skills

What we think you’ll love about Gourmet Foods International:

• Career Growth: College tuition reimbursement and advancement opportunities.

• Learning Culture: Gain experience with business systems, administrative processes, and evolving technology.

• Team Environment: Join a collaborative team that values accuracy, communication, and teamwork.

• Meaningful Impact: Help support accurate business records and efficient day-to-day operations.

• Keeping It Fresh: Work in a fast-paced environment supporting the specialty food distribution industry.

SCHEDULE: Monday - Friday from 7:30 PM to 4:00 AM

Availability:Consistent, regular attendance and punctuality are essential functions of this position. Candidates must be able to work scheduled shifts and meet the position’s availability requirements, which may include days, evenings, weekends, holidays, overtime, and/or travel as needed to support business and operational needs. We will discuss specific scheduling and availability requirements during the hiring process. GFI will consider reasonable accommodations in accordance with applicable law.

What else can we offer?

Gourmet Foods' benefits include Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Short-Term Disability, Long-Term Disability, and Accident Insurance. We also offer a 401(k) with matching contributions, Profit Sharing, Competitive Salaries, Flexible Paid Time Off (PTO), Paid Holidays, Free College Tuition, paid parental leave, Professional Development Programs, opportunities to grow within the Company, Employee Discounts, and Referral Bonuses.

Bonus, Incentives & Company-Provided Resources:

• Market-competitive compensation

• Eligible for the company bonus program

• Company-provided computer and technology tools necessary to perform the role

• Opportunities for professional development and career growth

GFI is a drug-free employer. You voluntarily consent to a pre-employment drug screen, and we will conduct a background check as part of the hiring process. Background checks can include, but are not limited to, previous employment, education, and criminal records.

Equal Employment Opportunity

Gourmet Foods International is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by law.