Administrative Assistant

At Mitel, you will have the opportunity to help businesses connect, collaborate and provide better experiences for our customers. You will deliver valuable contributions in creating business success within our global organization utilizing your unique attributes, skills and experience.

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Overview:

This role is responsible for overseeing the daily facilities operations at our GDC Sofia office, ensuring a safe, efficient, and well-maintained working environment. It plays a vital part in supporting business continuity and smooth day-to-day operations across all teams on site.

Responsibilities:

• Managing correspondence, emails, and Teams requests

• Preparing reports, documentation, and presentations

• Coordinating office supplies and procurement

• Scheduling and organizing meeting rooms

• Organizing business trips and coordinating business visits, including meeting room bookings, hotel reservations, and transfers

• Coordinating all activities related to office events, senior executive visits, and workshops, ensuring smooth execution

• Attending mandatory OHS meetings every 2-3 months

• Supporting ISO certification processes and compliance initiatives

• Expense tracking for facility, marketing, social events, and health and safety

• Coordinating with HR, IT, and Finance teams for operational efficiency

Requirements:

• Able to work from the office 5 days a week.

• Minimum of 2–3 years of experience in customer-facing or administrative roles

• Excellent English language skills, both written and verbal

• Strong interpersonal and soft skills for effective communication and collaboration

• Basic understanding of accounting and financial documents relevant to daily operations

What we offer?

• Professional Growth in a Global Company

• Individual Career Path

• Knowledge Sharing Programs and Trainings

• Mentor Support

• Flexible Working Hours

• Home Office

• 26 Paid Vacation Days

• 5 Wellness Fridays Vacation

• Medical Care including Dental Care, Glasses, etc.

• Referral Bonus

• Food Vouchers

• Multisport Card

• Store Discounts

• Team Buildings and Company Events

• Lounge and Game Areas

• Metro Station next to the Office

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For more information, visit Why Mitel or follow us on LinkedIn here.

Mitel is committed to achieving workforce diversity and creating an inclusive working environment. Diversity makes sense for us, for our customers and for our future. We value different perspectives, skills and experiences, and welcome applications from all sections of the community.