The Role
Coordinate end-to-end equipment orders between Territory Sales, parts/service, and manufacturers. Process orders in CRM and CDK, generate purchase orders, track builds/shipments, maintain inventory/stock numbers, invoice and close orders, update sales projections and build targets, and support municipal bids and cooperative purchasing paperwork.
Summary Generated by Built In
Who We Are:
Since 1963, A&H Equipment Co. has been the leading provider of municipal, truck and environmental solutions in Pennsylvania, West Virginia, and now in Ohio.
Role Overview:
A&H is seeking a motivated and detail-oriented Inside Sales Coordinator to join our sales team. The Inside Sales Coordinator will act as the link between our field Territory Sales Managers, our internal service/parts departments, and our manufacturing partners. This role will be responsible for the end-to-end administration of equipment orders – from initial CRM entry and procurement in CDK to final invoicing and delivery tracking.
This is a onsite role, but must be based within 50 miles of our Zelienople (Pittsburgh), PA location.
Essential Responsibilities:
The base salary range for this position is $50,000-$60,000, depending on fitness and relevant experience.
Since 1963, A&H Equipment Co. has been the leading provider of municipal, truck and environmental solutions in Pennsylvania, West Virginia, and now in Ohio.
Role Overview:
A&H is seeking a motivated and detail-oriented Inside Sales Coordinator to join our sales team. The Inside Sales Coordinator will act as the link between our field Territory Sales Managers, our internal service/parts departments, and our manufacturing partners. This role will be responsible for the end-to-end administration of equipment orders – from initial CRM entry and procurement in CDK to final invoicing and delivery tracking.
This is a onsite role, but must be based within 50 miles of our Zelienople (Pittsburgh), PA location.
Essential Responsibilities:
- Partner closely with Territory Sales Managers to maintain, audit, and coordinate customer data and pipeline stages within the corporate CRM.
- Process and place equipment orders immediately upon official submission and approval through the CRM.
- Generate precise, line-item Purchase Orders within the CDK Dealership Management System for equipment, chassis, and attachment procurement.
- Create, assign, and track unique internal stock numbers for all incoming equipment to maintain rigorous inventory control.
- Handle the final financial administrative steps by invoicing customers and formally closing out completed orders within CDK upon delivery.
- Coordinate and track the status of all pending equipment builds and shipments, maintaining an up-to-date master log of order lifecycles.
- Monitor long-lead orders proactively; specifically, at 90 days out from Federal Signal orders, generate and distribute official Sales Acknowledgements to the designated salesperson and department.
- Update and maintain monthly sales projections and distribute Weekly Build Target Updates to leadership to ensure clear operational visibility.
- During the designated month of sale, package and transmit all critical unit information (including stock numbers and pre-delivery inspection [PDI] requirements) to the prospective branch service departments to schedule prep work.
- Assist the sales team with municipal bids, cooperative purchasing paperwork (e.g., Sourcewell, COSTARS), contract compliance documentation, and general administrative tasks.
- High School Diploma or equivalent required; associate or bachelor’s degree in business administration, logistics, or a related field preferred.
- 2+ years of experience in an inside sales coordination, sales operations, or heavy administrative role.
- Prior experience working within a heavy equipment dealership, automotive dealership, or industrial distribution environment highly preferred.
- Prior experience utilizing CDK (or a similar major Dealership Management System) and corporate CRM platforms highly preferred.
- Exceptional data entry accuracy with a proven ability to catch discrepancies in complex equipment configurations or multi-page purchase orders.
The base salary range for this position is $50,000-$60,000, depending on fitness and relevant experience.
Skills Required
- High School Diploma or equivalent
- Associate or Bachelor’s degree in business administration, logistics, or related field
- 2+ years experience in inside sales coordination, sales operations, or heavy administrative role
- Prior experience within a heavy equipment dealership, automotive dealership, or industrial distribution environment
- Prior experience using CDK (or similar Dealership Management System) and corporate CRM platforms
- Exceptional data entry accuracy and ability to catch discrepancies in complex equipment configurations or multi-page purchase orders
- Ability to work onsite and be based within 50 miles of Zelienople (Pittsburgh), PA
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The Company
What We Do
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