Inside Sales Coordinator

Are you looking for a new opportunity in your career? 

Valmet is where the best talent from a wide variety of backgrounds comes together. We're looking for a professional with strong experience in foreign trade coordination to join our team in Mexico. 

Your main tasks and responsibilities include: 

• Support quotation processes with customers and follow up on RFQs to ensure timely responses and improve customer satisfaction.  
• Generate and process invoices for manufactured products and services in accordance with accounting principles and Mexican tax regulations.
• Manage invoicing activities through the company's ERP system and Mexico’s electronic invoicing platform (CFDI).
• Review and validate sales orders, purchase orders, pricing, tax information, and supporting documentation prior to invoicing.
• Create, process, and maintain credit notes, debit notes, cancellations, and invoice corrections as required.
• Ensure accurate accounting treatment of invoices, credit notes, discounts, returns, and customer claims.
• Coordinate with Sales, Operations, Logistics, and Finance departments to ensure timely and accurate billing.
• Maintain compliance with SAT regulations and applicable electronic invoicing requirements.
• Investigate and resolve billing discrepancies, customer inquiries, and invoice-related issues.
• Support month-end closing activities by ensuring invoicing records are complete and accurate.
• Managed accounts receivable processes, including collections, payment application, and account reconciliation.
• Maintained customer portals for invoice submission, payment tracking, and document management.
• Generated and managed payment complements (CFDI Payment Receipts) to ensure tax compliance.
• Created and maintained new customer accounts within ERP and financial systems.
• Monitored accounts receivable aging, proactively following up on overdue balances.
• Coordinated intercompany and external customer invoicing activities, ensuring timely payment processing.
• Resolved billing discrepancies and collaborated with internal and external stakeholders to improve cash collection performance

What you'll need: 

• Proven experience in billing and invoicing of manufactured products and service-related transactions.
• Strong knowledge of ERP systems (SAP, Oracle, Microsoft Dynamics, NetSuite, or similar).
• Experience with Mexican electronic invoicing requirements (CFDI).
• Solid understanding of credit notes, debit notes, invoice cancellations, and re-billing processes.
• Working knowledge of accounting principles related to revenue recognition, taxes, accounts receivable, and invoicing transactions.
• Ability to determine and apply the correct accounting and fiscal treatment for invoices and credit notes.
• Familiarity with SAT regulations, payment methods, tax requirements, and electronic invoicing compliance.
• Advanced Excel skills and strong attention to detail.
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Relevant experience in invoicing, billing administration, or accounting support functions.

When everything works together  

Valmet is where the best talent from a wide variety of backgrounds comes together.  With 19,000 professionals around the world, we are the leading global developer and supplier of technologies, automation and services for the pulp, paper, and energy industries.  Our commitment to moving our customer’s performance forward requires creativity, technological innovations, service know-how – and above all, teamwork.  

Join the team! www.valmet.com/career