Industrial Sales Coordinator (11556)

Position Summary      

The Industrial Sales Coordinator will be responsible for but not limited to the following: supporting the marketing department with administrative duties, inventory management, sales event coordination, data integrity, and assisting with market and sales analysis. The ideal candidate will be a detail-oriented, organized, and proactive individual who can manage various marketing tasks while working closely with cross-functional teams including Sales, Operations, and the Director of Marketing.

Essential Functions and Responsibilities, but are not limited to:

• Check with Op’s Admin (Gonzales, La Porte, NDT) often (at least one a week) that necessary documents (RFP’s, Cost Worksheets, POs, proposals, rates, drawings, U1s) are in Net Suite. Keep a spreadsheet of missing documents and get with SAM, Quote Specialist, and Inside Sales to get the documents to Op’s Admin to enter into NetSuite
• Gather Hard Copies of PO’s as soon as possible and then check PO against final Proposal with SAM, Inside Sales and Quote Specialist making sure that the PO Amount matches the latest proposal and the type of PO it is (Time and Material, Lump Sum Etc.
• Make sure the rates used for the proposal are in NetSuite
• Work with SAM’s and OP’s Admin on clear communication for job start dates being correct, placeholders are properly addressed especially on ones within 45 days and relay information to appropriate parties promptly, so the JIB is accurately reflecting what the most recent information is.
• Check updates in Insite and with SAM to ensure operations enters the job end date in NetSuite once the job is complete. If missing reach out to Operations to remind them.
• Check in Insite along with Operations and SAM that time sheets are signed and in system for billing.
• Unbilled:  Work with billing and SAM to generate invoices based on job completion.
• Coordinate PO increases with SAM and to meet the 14-day KPI for invoicing.

Qualifications and Skills

• Bachelor’s degree in Marketing, Business, or a related field (preferred).
• Previous experience in marketing, sales, or event coordination is a plus.
• Strong organizational and time-management skills with the ability to manage multiple tasks.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with CRM tools such as NetSuite (preferred).
• Knowledge of social media platforms and digital marketing techniques.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving skills.

Physical Requirements 

• Light lifting or moving of materials up to 25 lbs
• Ability to work in a manufacturing shop environment (including hot, cold and/or noisy areas)
• Frequent hand to finger, handle, feel objects & tools, walking, sitting, reaching, stooping, kneeling, crouching, talking and hearing
• Physically submit to periodic drug tests (employment is contingent upon favorable results)

 Work Environment 

The work environment is primarily office-based, requiring employees to perform tasks while seated at a desk for extended periods. Daily responsibilities include using a computer, handling documents, and engaging in virtual or in-person meetings. The atmosphere is quiet and professional, with opportunities for collaboration in designated spaces. Employees should be comfortable with prolonged focus on detailed tasks and occasional light physical activity, such as retrieving office supplies or attending in-office meetings.