Individual Placement - Administrative Support Assistant

Position Summary 

The purpose of the position is to provide administrative and clerical support to Big Bend National Park Headquarters.

Hosting Organization

Big Bend National Park

Location 

Big Bend, TX

Schedule 

June 8, 2026 - October 23, 2026

Key Duties and Responsibilities 

This member will carry out many key duties and responsibilities as an office administrator and learn valuable skill sets, assisting the park with behind-the-scenes work.
They will answer the telephone and greet visitors. Provide general information and direct visitors to appropriate personnel for specific information. Receive and distribute incoming mail, and prepare outgoing mail for delivery. Help maintain central filing systems.
They will also work directly with Headquarters personnel and assemble reports, files, and documents relating to calls. This will require that information be obtained from a variety of sources and may involve extensive searching, researching, telephone calls, etc.  
What's more, they will work with budget personnel on finance and budget projects as needed. Prepare program documents, record expenditures from purchase documents. When asked, they will provide monthly statements of commitments, obligations, and the status of funds, with recommendations. They will also make recommendations for improving processes.
Other key duties include the following. Serve as travel coordinator as requested. Help prepare travel documents, including authorizations and vouchers. Provide technical assistance to travelers. Review and audit travel prepared to ensure valid accounts, regulatory, policy, and other required guidelines are met. Track- outstanding travel authorizations and take steps to ensure completion of travel vouchers in a timely manner
Assist in inputting time/attendance reports for employees and transmittal according to specified time schedules. Assist with scheduling of meetings and tracking taskings for headquarters.
Answer employees' questions, or find the right person to get answers from.
Perform or oversee supply functions including receiving incoming supplies, materials and equipment, checking items against acquisition documents for completeness, and resolve discrepancies.
Use computers and appropriate software for data collection, analysis and collating. Prepare reports, forms and tabular material, providing proper spacing, heading and arrangement for ease of understanding and information processing.

Marginal Duties 

Type in final form from field notes, meetings, or drafts, correspondence, including letters, memoranda, and reports, checking for proper format. Maintain the park's property inventory records, ensuring all property is properly numbered and accounted for. Assist with the disposal of excess property in accordance with applicable procedures. Assist supervisor in the annual inventory of property.

Required Qualifications 

The ability to stay focused while also re-prioritizing tasks based on ever-evolving needs. A desire and interest to learn more about administrative support work for national park units.

Preferred Qualifications 

A strong understanding of Microsoft Office Suite, strong communication skills, and the ability to type quickly and accurately.

Hours 

40 per week

Living Accommodations 

Members will either commute to work or may be provided with park housing, depending on availability and need.

Compensation  

• $600/week living allowance
• $650 - relocation allowance

All allowances are subject to applicable federal, state, and local taxes. 

Personal Vehicle Information

• Recommended

Equal Opportunity Statement 

The Student Conservation Association, Inc., is an Equal Opportunity Employer. The SCA strives to cultivate a work environment that encourages fairness, teamwork, and respect among all staff members and is committed to maintaining a work atmosphere where lifestyles may grow personally and professionally.