Indiana Executive Assistant & Trustee Liaison

The Indiana Executive Assistant & Trustee Liaison will provide direct administrative support to the Indiana Executive Director and the Indiana Deputy Director in addition to serving as the primary liaison with Indiana’s volunteer Board of Trustees.  They are responsible for coordination of Indiana Board of Trustee activities including board meeting planning, communication, and facilitating staff interactions.  They are also responsible for supporting various trustee committees and assisting with board recruitment, onboarding, and stewardship.  They will work closely with other Conservancy staff and are a key liaison with the Indiana Development team regarding prioritization and scheduling with the Executive Director and donors.  They are also closely engaged with TNC’s Trustee Program with learning opportunities offered by TNC’s Trustee Liaison Network. 
 

The Indiana Executive Assistant & Trustee Liaison will be responsible for a variety of administrative support tasks, which include domestic and international travel arrangements, calendar management, drafting correspondence, processing expenses, and scheduling and coordinating logistics for meetings and special events.  They will use available systems and resources to maintain, track and research data, and produce and review reports for their manager.  They will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures and will provide targeted training related to needs of Director, Deputy Director, and Trustees.  They will implement processes and practices and bring forth new ideas to improve effectiveness of our work.  The Executive Assistant & Trustee Liaison will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline.  They will communicate on behalf of their manager with staff in various programs across the Conservancy; as well as with donors, vendors, and business relations.  As a key part of the Indiana Leadership team, they will effectively communicate or distribute information to assist staff and trustees in making decisions, solving problems, and improving workflow.  

Responsibilities & Scope

• Act independently on assigned tasks and exercise independent judgment based on analysis and experience; work is diversified and may not always fall under established practices and guidelines.

• Work within scope of program’s strategic goals.

• Coordinate projects with several variables, work within a defined timeline and budget.

• Demonstrate sensitivity in handling confidential information.

• Perform non-routine analysis, research and follow-through.

• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements.

• Make purchases, process invoices, contract with vendors, and assist with budget preparation.

• May act as a resource to others to solve problems and act in manager’s stead when instructed.

• May supervise administrative and/or volunteer staff, including training and professional development.

• Provide input through project teams for the improvement of existing programs.

• Refer difficult questions and unusual problems to manager.

• Travel and work flexible hours.

• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

This is a full-time position based at our office in Indianapolis, Indiana with remote work from home available up to 2 days a week.  Travel to preserves and offices across Indiana and the Midwest will occasionally be required to assist with meetings, events, and other projects.  This position is responsible for planning quarterly trustees board meetings across Indiana that often involve over 40 attendees.

The Nature Conservancy in Indiana is seeking an Executive Assistant & Trustee Liaison to support a dedicated group of leadership and volunteer trustees.  We’re looking for someone with strong experience in being a part of a diverse, multi-disciplinary team.  The ideal candidate should have exceptional communication and collaboration skills, attention to detail, be comfortable adapting to change, and have experience providing administrative support to a director and team.  Experience working closely with and engaging a large Board of Trustees is desired.  This is an exciting career opportunity for someone wanting to make a difference for people and nature with the world’s leading conservation organization!

• Bachelor’s degree and 2 years’ experience; or equivalent combination.

• Experience generating reports and interpreting data.

• Experience in business writing, editing, and proofreading.

• Experience organizing time and managing diverse activities to meet deadlines.

• Experience working across teams and communicating with a wide range of people.

This position requires a valid driver's license and compliance with TNC’s Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit https://www.nature.org/en-us/about-us/careers/recruitment/ under the FAQ section. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.

This position requires a valid driver's license and compliance with TNC’s Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit the Auto Safety information page. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.

The starting pay range for a candidate selected for this position is generally within the range of $59,500 - $63,000 for annual base salary (subject to tax withholdings).  This range only applies to candidates whose country of employment is the USA.  Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience.  Please note countries outside the USA would have a different pay range in the local currency based on the local labor market and not tied to USA pay or ranges.  Your geographic location will be confirmed during the recruitment.

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube   to hear stories from staff or visit  Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and stay for the people.”

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!
TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our Benefits and Perks here.
We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy's background screening process.
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TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to [email protected] with Request for Accommodation in the subject line.